Press "Enter" to skip to content

Send Reminders / Message Employees Working a Certain Date

You can send reminders to employees who are working certain dates – if you check off all employees, an email will be sent to only to those who are scheduled for the date range chosen. It will send them a list of their upcoming shifts along with your optional message. On the List Employees page, check off the employees to be included in the reminder (usually all, or filter first on one Position and click “Select All”), then choose the date range for the shifts to include. Reminders will be sent out only to the checked off employees who have shifts during that date range.

To Send Schedule Reminders and message only those working a certain date or range

From any page:

  • In the top menu, choose EMPLOYEES
  • Optional – filter the view to just display one position or group or find by typing in name or phrase (1.)
  • Check off the employees (in general) to include, or click the top checkbox to choose all (2.)
  • Click the Send Reminder (3.)
  • Choose a predefined date range or the begin and end dates
  • Optional – add a subject line for the emails
  • Optional – add a comment to be included in the reminder email
  • Click the Send Reminders button

send reminders

 

You will see a confirmation of all the emails sent out (Any employee who does not have a shift during that date range is not sent a reminder).

send reminder confirmation

To Send a message to a group of employees working at a certain time or day

From any page:

  • In the top menu, choose SCHEDULES > Grid View (day or week)
  • Optional – filter the view to just display one position or group or find by typing in name or phrase 
  • or sort the list by any column, ex. time
  • Check off the employees to send message to
  • Click the “Send Message” link at the bottom

 

 

option to send that group an email, emai those coming in, on now on later, message only the people scheduled today.auto reminders for employees at the beginning of each work week