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Auto Forward Messages to Email

WhenToWork Messages Auto Forwarded to Email

When you enter an email for an existing employee into WhenToWork, the default is to have all notifications turned off. Employees should sign into their account and set up all their email and text message addresses, choosing the notifications options they want for each address. Employees can enter their own email or text addresses or a manager can enter them. 

They can choose to have their messages forwarded so that each time a message is sent, it is forwarded to their email addresses.

Managers and employees can add an unlimited number of email and text addresses and set which notifications are sent to each. Ex. students can have a copy of their schedule emailed to their parents or a manager can send billing notices to their accounts payable contact.

To view which notifications are set for each employee use the Notifications Grid:

From any page: 

  • In the top menu, hover over EMPLOYEES and choose Notifications Grid
  • You will see the emails and the notifications set up for each
  • If the employee is NOT listed and you would like to add an email click the Show Employee with NO EMAILS button

auto forward messages to email


For more information see Notifications