Special Scheduling Situations
Two options – use one WhenToWork account or separate accounts (linked for billing purposes only).
Option 1: Use ONE ACCOUNT
You want to have the option to view some or all locations in one display OR if any employee works at multiple locations, use One Account.
If any employees work at more than one location or department or you just want to keep things simple…Use ONE ACCOUNT
This way employees will never be double-booked across locations and everyone will only need one username/password. →More
Option 2 – Pro Plan: Consider multiple linked accounts
No Employees shared – use Separate Accounts linked for billing only.*
If no employee works at more than one location…
Consider separate linked accounts
This allows one payment to cover the combined total employees in all linked accounts and you will have totally separate schedules and sign-ins for each account. This also allows managers to only receive notices about employees in that account. →More
Quick List of Option Differences
| Option 1 Schedule all in ONE ACCOUNT |
Pro Plan Option 2 Use MULTIPLE LINKED ACCOUNTS |
|
| Managers & employees can see all locations’ schedules | Users can only see schedules for location in account | |
| Each user has one login to access all locations | Separate login required for each account you need to access (switch list can help with quickly changing between accounts) | |
| Ability to view locations separately or all together | Views only show that account’s schedule & employees | |
| Manager permissions apply to all locations (if able to edit shifts can edit all location’s shifts) | Managers can only make changes in their account | |
| No ability to limit manager notices to a single location | Notifications can be specific to locations | |
| Employees scheduled in multiple locations will not be double-booked | Shared employees could be double-booked | |
| Employees are counted once in “total employees” | If employees are entered into multiple accounts they will be counted multiple times (potentially increasing cost) | |
| Global employee permissions apply to all locations | Global employee permissions can be different for each location |
*If your locations do not share employees and you need to keep the billing separate, you’ll want to schedule each of them in their own separate account (set up a new free trial), not an account linked under your group.
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