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Upload Employees from CSV File ▶

Upload A Spreadsheet of Basic Employee Information

You can add employees at any time from the EMPLOYEES> List Grid page by clicking the Add New Employee button.  

Upload a file of employees

We also allow you to upload a csv file of new employee data from that page if you prefer.  

Note that you cannot upload data for an employee that is already added, you can only upload new employees.

Click here to download sample csv file or you can go to any schedule week and click Export to choose your desired fields and save that to your computer to have a sample upload file.

 You can include any of the columns available on the employee grid:

First Name
Last Name
Email (separated by comma)
Address 2
Phone 2
Hire Date
AutoFill Scheduling Group (1-10)
Employee #
Max Hours/Week
Max Shifts/Week
Max Hours/Day
Max Shifts/Day
Default Pay Rate
Custom Field 1
Custom Field 2
Positions (separated by comma, spelled exact as they are in account if already exist)

To Upload Your Employee CSV File

  • Choose EMPLOYEES in the top menu
  • Click Upload

upload employees step 1 choose file

uploading employees step 2 review assignments and change as needed
Make sure each field in your file corresponds to the correct W2W file, change as needed, and then click the Next Step button.

upload employees step 3 confirm w2w field assignments

Review how the W2W fields correspond with your file fields, make changes as needed, and click the Upload Data button.

uploading employees step 4 review upload results

excel file list of employees upload import all at once  

adding phone numbers via csv to existing records

add phone numbers to employees we have already imported uploaded into the system. upload  add multiple  import employee list import from kronos