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Group Administration – Pro Plan

Pro Plan subscribers can take advantage of using separate accounts linked together under one group for billing purposes.

When employees are NOT shared across locations, you may create separate WhenToWork accounts that are linked for billing purposes only. This might be useful for those scheduling separate locations where you do not want employees to see shifts for the other locations. 

One group payment must be made to cover the total combined employees across all linked accounts. 

When you create linked accounts (from your top menu by choosing SETTINGS>Create a Linked Account) this automatically creates a group and sends the login to the designated main manager. 

If you like, there can be ONE person appointed as a “Group Administrator” who can have a special sign in that allows them to click through to each linked account in “read only” mode to view the accounts as the Main Manager sees them. The Group Administrator can also run some reports to include one or all accounts and has complete control over who is added or removed as Main Manager on each account. 

The Group Administrator has complete control over all linked accounts and who is the main manager on each.  To update the main manager on any linked account they can email from their email on file with the request and we can get that done the same day.

If you are setting up linked accounts and know that you will be the Group Administrator, it may be better to make yourself the Main Manager on all the linked accounts.

Otherwise, if you later need to be set up as the Group Administrator, we will need to have an authorization from each of the account Main Managers approving the appointed person and acknowledging that they will have access to all of their account data and messages.  They would then have control over who is added or removed as the Main Manager on each linked account.