The Availability – Coverage View allows a quick spreadsheet type daily overview of all helpers, listed by Position – when they are scheduled, they are superimposed on a grid that includes their work time preferences and granted time off. You can change the range of hours that display (and even save different ranges) to focus just on that time range.
To View Availability – Coverage
From any weekly Schedule View:
- In the top menu, hover over Schedule and choose Availability
Select a Different Time Period to Display
On the Availability Schedule View:
- In the Display Time dropdown in the upper right, choose Select Times
- Choose the Start and End times for this display
- If you would like to save this time period as a shortcut, type in a name
- Click the Save button
If you saved the display time period, it will now show in the Select Times dropdown for quick access.
Use the “Change Layout” link to include:
- Totals for each position showing how many helpers are working for each 15 minute time slot
- Totals for each position showing how many helpers are available
- The number of hours each helper has left before reaching their set maximum hours per week
how many helpers are scheduled (per half hour) during the scheduled work day count number scheduled at all times