{"id":926,"date":"2018-05-04T19:59:55","date_gmt":"2018-05-04T19:59:55","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=926"},"modified":"2021-03-13T22:24:12","modified_gmt":"2021-03-13T22:24:12","slug":"h-set-recurring","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-set-recurring\/","title":{"rendered":"Set Cannot Work Times"},"content":{"rendered":"<p>Managers (with permission to edit employees) can set Cannot Work times for each employee down to fifteen minute increments for each day of the week and also for specific dates.<\/p>\n<p>AutoFill will not assign the employee during Cannot Work times. This can be useful, for example, when an employee can never work after 10:15 PM, etc. or if you want to set the employee to be off every other Wednesday. Note:\u00a0<strong>Setting Cannot Work times does NOT affect any already assigned shifts &#8211; they can only be used in the future when you AutoFill<\/strong>.<\/p>\n<p>WhenToWork defaults to having the employees NOT be able to enter their own Cannot Work Times. You can change this option on the\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-co-settings-emp-perm\/\">SETTINGS&gt;Global Employee Permissions<\/a> page and allow employees to set their own Cannot Work times.\u00a0<\/p>\n<h2>To set Cannot Work Times for an Employee:<\/h2>\n<p>From any page:\u00a0<\/p>\n<ul>\n<li>In the top menu, click\u00a0<strong>EMPLOYEES<\/strong>\u00a0to open the Employee List page\u00a0<\/li>\n<li>Click the\u00a0<strong>magnifying glass icon\u00a0<img class=\"noborder alignnone wp-image-2069 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/07\/icon__fa-search-e1531257746639.png\" alt=\"magnify glass icon\" width=\"18\" height=\"18\" \/><\/strong>\u00a0next to the employee&#8217;s name to open the View Employee Details window\u00a0<\/li>\n<li>Click the\u00a0<strong>Schedule &#8211; Preferences<\/strong>\u00a0tab\u00a0<\/li>\n<li><span class=\"highlight\"><strong>The &#8220;REPEATING Weekly Preferences&#8221; (and &#8220;FUTURE REPEATING Preferences&#8221;) should be set first\u00a0<span class=\"red\">(1.)<\/span><\/strong><\/span>\u00a0&#8211; and then if a certain date is different, use the &#8220;Date Specific Preferences&#8221;\u00a0<span class=\"red\"><strong>(2.)<\/strong><\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Set-Cannot-Work-Times.png\"><img class=\"aligncenter wp-image-3872 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Set-Cannot-Work-Times.png\" alt=\"set cannot work times schedule prefs\" width=\"700\" height=\"532\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Set-Cannot-Work-Times.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Set-Cannot-Work-Times-300x228.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li><strong>Click the Red Cannot Work Button and &#8220;paint&#8221; the cells<\/strong>\u00a0that correspond to times this employee cannot work by clicking and holding down the left mouse button while over the times (or click day name to color the whole day).<\/li>\n<li>OR you can load any saved preference templates or use the form to enter times<\/li>\n<li>Enter all of the Repeating Weekly Cannot Work times (or other &#8220;prefer&#8221; or &#8220;dislike&#8221; preferences)\u00a0<\/li>\n<li>Click the\u00a0<strong>Save<\/strong>\u00a0button<\/li>\n<li>To set Cannot Work times for specific dates that are different from repeating, click the\u00a0Set <strong>DATE SPECIFIC<\/strong>\u00a0button<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Set-Cannot-Work-Times.png\"><img class=\"aligncenter size-full wp-image-3873\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Set-Cannot-Work-Times.png\" alt=\"repeating weekly preferences\" width=\"700\" height=\"390\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Set-Cannot-Work-Times.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Set-Cannot-Work-Times-300x167.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li>Click or paint days to set the whole date as Cannot Work.<\/li>\n<li>Double click a date to set hourly Cannot Work times for that specific date.\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Set-Cannot-Work-Times.png\"><img class=\"aligncenter wp-image-3875 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Set-Cannot-Work-Times.png\" alt=\"date specific preferences\" width=\"700\" height=\"414\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Set-Cannot-Work-Times.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Set-Cannot-Work-Times-300x177.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li>Paint times for that date and click the\u00a0<strong>Save<\/strong>\u00a0button<\/li>\n<li>The date will appear blue to show special hourly preferences on that day.<\/li>\n<li>After setting the preferences for that day, you can click the<strong>\u00a0COPY Preferences<\/strong>\u00a0button and then copy these same preferences to another specific date.\u00a0 \u00a0<\/li>\n<\/ul>\n<p><span class=\"extrawords\"><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/4-Set-Cannot-Work-Times.png\"><img class=\"aligncenter wp-image-3876 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/4-Set-Cannot-Work-Times.png\" alt=\"date specific preferences paint\" width=\"700\" height=\"308\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/4-Set-Cannot-Work-Times.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/4-Set-Cannot-Work-Times-300x132.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/>block of time not available<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Managers (with permission to edit employees) can set Cannot Work times for each employee down to fifteen minute increments for each day of the week&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-set-recurring\/\">More<span class=\"screen-reader-text\">Set Cannot Work Times<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":13,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/926"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=926"}],"version-history":[{"count":9,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/926\/revisions"}],"predecessor-version":[{"id":7099,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/926\/revisions\/7099"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=926"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}