{"id":924,"date":"2018-05-04T19:59:26","date_gmt":"2018-05-04T19:59:26","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=924"},"modified":"2021-04-19T23:46:35","modified_gmt":"2021-04-19T23:46:35","slug":"h-cannot-v-timeoff","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-cannot-v-timeoff\/","title":{"rendered":"Cannot Work vs Time Off"},"content":{"rendered":"

Cannot Work Time Preferences<\/strong><\/a>\u00a0are for times when you do not want\u00a0AutoFill<\/a> to assign a certain employee. They are normally set by the manager but you can also let employees choose their own Cannot Work times on your\u00a0\u00a0SETTINGS<\/strong>> Global Employee Permissions<\/strong><\/a>\u00a0page.* Cannot Work times are entered from the “Edit Employee<\/a>” window by setting the times or day blocks to\u00a0Red<\/strong>\u00a0in the\u00a0Work Time Preferences<\/a>\u00a0grids.<\/p>\n

Cannot work time preferences are also viewable when you are\u00a0manually assigning<\/a>\u00a0a shift.<\/p>\n

You can compare your shift assignments with current employee Cannot Work times using the ANALYZE SHIFTS<\/a>\u00a0option<\/strong>\u00a0on the\u00a0Grid View<\/a>\u00a0or\u00a0Sortable List<\/a>\u00a0page. Sometimes employees may change their preferences after you have AutoFilled or assigned shifts in the schedule, so it is always good to periodically ANALYZE your schedule weeks to see if any conflicts have come up.<\/p>\n

Note:\u00a0Changing a time to Cannot Work does NOT remove the employee from any already assigned shifts<\/strong>\u00a0– it only prevents them from being assigned at that time in the future by AutoFill.<\/p>\n

Time Off<\/strong>\u00a0can be\u00a0requested by employees<\/a>\u00a0and can be set for any number of days in a row. Time Off can also be set for partial days off (and even be repeated for up to 16 weeks in a row – which works well for students taking classes).\u00a0Managers can enter Time Off<\/a>\u00a0from the top menu, or from the employee details page or by clicking that employee and then their Time Off tab. Creating or approving a Time Off can automatically\u00a0REMOVES THE EMPLOYEE FROM ANY OVERLAPPING SHIFT<\/strong>.<\/p>\n

AutoFill<\/strong><\/a>\u00a0– Both Cannot Work times and approved Time Off prevent AutoFill from scheduling that person during those times.\u00a0<\/p>\n

*Import<\/strong> – When you Import a schedule and leave the shifts assigned – any shifts that are assigned to an Employee during their approved Time Off<\/strong>\u00a0are automatically set to Unassigned.\u00a0Import DOES NOT unassign employees based on their Cannot Work times. Cannot Work times are only adhered to by AutoFill.<\/strong>\u00a0<\/p>\n","protected":false},"excerpt":{"rendered":"

Cannot Work Time Preferences\u00a0are for times when you do not want\u00a0AutoFill to assign a certain employee. They are normally set by the manager but you…<\/p>\n

MoreCannot Work vs Time Off<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":12,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/924"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=924"}],"version-history":[{"count":7,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/924\/revisions"}],"predecessor-version":[{"id":7536,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/924\/revisions\/7536"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=924"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}