{"id":902,"date":"2018-05-04T19:53:42","date_gmt":"2018-05-04T19:53:42","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=902"},"modified":"2022-10-14T18:15:39","modified_gmt":"2022-10-14T18:15:39","slug":"h-mgr-ent-timeoff","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-mgr-ent-timeoff\/","title":{"rendered":"TIME OFF \u25b6"},"content":{"rendered":"<p><iframe title=\"Time Off\" src=\"https:\/\/player.vimeo.com\/video\/706262586?h=d621decf0b&amp;dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<p>Manager-entered Time Off can immediately unassign the employee from any overlapping shifts and will set those shifts to be unassigned (and notices can immediately go out to those who are able to work that shift if you like).<\/p>\n<p>When an\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-time-off-cannot\/h-emp-ent-timeoff\/\">employee requests a Time Off<\/a>\u00a0and the manager approves it, the employee also can be unassigned from any overlapping shifts. Time Off can be added to unpublished or published weeks as far into the future as you like.<\/p>\n<h2>Time Off can be created in two ways:<\/h2>\n<ol>\n<li><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-time-off-cannot\/h-emp-ent-timeoff\/\">Employee can sign in and enter a Time Off request<\/a>\u00a0which is then sent to the manager to approve or deny. (If your <strong>SETTINGS<\/strong>&gt;Global Employee Permissions require manager approval of time off.) Employees can only request future dates that are not <a href=\"https:\/\/when2work.com\/help\/mgr\/block-time-off-dates\/\">blocked<\/a>.<\/li>\n<li>Managers with permission can also enter Time Off for the employee using the Time Off section or, more quickly, by clicking the corresponding cell for the employee and day on the <strong>By Employee Schedule View<\/strong>.<\/li>\n<\/ol>\n<h2>Managers can add a time off in two ways:<\/h2>\n<ol>\n<li>To <strong>enter Time Off for an employee using the BY EMPLOYEE schedule view<\/strong>:\u00a0<br \/>\nFrom the\u00a0<strong>By Employee<\/strong>\u00a0Schedule View:<\/p>\n<ul>\n<li>Navigate to the correct week<\/li>\n<li>Click the cell that corresponds to the day and employee to open the\u00a0<strong>Quick Shift ADD<\/strong>\u00a0window<\/li>\n<li>In the upper right, click the\u00a0&#8220;<strong>Add Time Off<\/strong>&#8221;\u00a0link<\/li>\n<li>On the calendar, click the day to start the time off and then enter the number of days off in a row (or choose a partial day off and enter the times and weeks to repeat) and click the\u00a0<strong>Add New Time Off<\/strong>\u00a0button<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssaddtimeoffw.png\"><img class=\"aligncenter size-full wp-image-4902\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssaddtimeoffw.png\" alt=\"\" width=\"700\" height=\"649\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssaddtimeoffw.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssaddtimeoffw-300x278.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>In the Time Off calendar, you may see some dates highlighted as blocked for employees to request time off. Pink highlight means some Positions are blocked, red highlight means all Positions are blocked. As a manager you can add a time off even for a blocked date by clicking &#8220;Yes&#8221; to continue when warned.<\/p>\n<ol start=\"2\">\n<li><strong>OR To access the Time Off window from an employee&#8217;s details section<\/strong>:\u00a0<br \/>\nFrom any page:\u00a0<\/p>\n<ul>\n<li>Click on the\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-emp-view-edit\/h-view-emp-det\/\"><strong>Employee name<\/strong><\/a>\u00a0from the Employee List page or most pages to open the Employee Details window<\/li>\n<li>Click the\u00a0<strong><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-time-off-cannot\/h-timeoff-list\/\">TIME OFF tab<\/a><\/strong><\/li>\n<li>Click the &#8220;<strong>ADD\/Delete Time Off<\/strong>&#8221;\u00a0link<\/li>\n<li>Click the\u00a0<strong>date<\/strong>\u00a0on the calendar for the date you want (if you have problems viewing the calendar, you can enter a date manually using the following format: mm\/dd\/yyyy).<\/li>\n<li>Choose whether the time off is for a\u00a0<strong>full<\/strong>\u00a0day or a\u00a0<strong>partial<\/strong>\u00a0day\u00a0<\/li>\n<li>Enter details as to how many days you are granting off (or for a partial day &#8211; what the begin and end times and how many weeks to repeat)\u00a0<\/li>\n<li>Type any\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/where-can-i-find-the-time-off-approval-comment\/\"><strong>comment<\/strong><\/a>\u00a0regarding the time off that will be included when the employee is notified<\/li>\n<li>Click the\u00a0<strong>Add New Time Off\u00a0<\/strong>button<\/li>\n<li>The Time Off is added and if the employee has set\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-email-notific\/h-email-notifcations\/\">their notifications<\/a> to notify them when a time off is added or approved, they will be notified by email, text or push notification.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/sstimeoffemplist.png\"><img class=\"aligncenter size-full wp-image-4903\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/sstimeoffemplist.png\" alt=\"\" width=\"700\" height=\"594\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/sstimeoffemplist.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/sstimeoffemplist-300x255.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">holiday\u00a0 input off adding holidays\u00a0 add time off request add time off request\u00a0 ask for time off\u00a0 request time off\u00a0 vacation\u00a0 leave absence\u00a0 ENTER SICK Put in time off request\u00a0 add day off<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Manager-entered Time Off can immediately unassign the employee from any overlapping shifts and will set those shifts to be unassigned (and notices can immediately go&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-mgr-ent-timeoff\/\">More<span class=\"screen-reader-text\">TIME OFF \u25b6<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/902"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=902"}],"version-history":[{"count":31,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/902\/revisions"}],"predecessor-version":[{"id":8909,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/902\/revisions\/8909"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=902"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}