{"id":8858,"date":"2022-10-08T20:10:20","date_gmt":"2022-10-08T20:10:20","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=8858"},"modified":"2022-10-08T20:23:41","modified_gmt":"2022-10-08T20:23:41","slug":"trial-tips-employees-logging-in","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/trial-tips-employees-logging-in\/","title":{"rendered":"Trial Tips &#8211; Employees logging in"},"content":{"rendered":"<div class=\"inforight\">\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin-2\/\">Should I Let Employees Sign In to See Their Schedules?<\/a><\/p>\n<\/div>\n<p><strong>Send Employees their Sign In Instructions<br \/>\n<\/strong>When you add employees they are automatically assigned a unique temporary username and password. To inform employees about their username and password and where to sign in, you can either <a href=\"https:\/\/when2work.com\/help\/mgr\/print-employee-sign-in-instructions\/\">print employee sign in instructions<\/a> for them, or have the instructions sent to them by email (either send to all employees who have not yet signed in or to individual employees).<\/p>\n<p>Note that <strong>any user with an email entered can retrieve their own login information from our sign in page <\/strong>using the &#8220;Need username \/ password?&#8221; link.<\/p>\n<p>&nbsp;<\/p>\n<p><iframe title=\"- Sending Sign-In Instructions*\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/PrP47-vIorQ?wmode=transparent&amp;rel=0&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<h2>To EMAIL Sign In instructions to all Employees who have not yet signed in:<\/h2>\n<p>From any page:<\/p>\n<ul>\n<li>Hover over\u00a0<b>EMPLOYEES<\/b>\u00a0in the top menu and choose\u00a0<b>Email Sign In Instructions<\/b>\u00a0which will take you to that tab in the messaging section<\/li>\n<li>Click the &#8220;<b>Email Instructions<\/b>&#8221; button<\/li>\n<li>In the window that pops up, click the\u00a0<b>Send Now<\/b>\u00a0button<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2.png\"><img class=\"aligncenter wp-image-3514 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2.png\" alt=\"send employee sign in instructions\" width=\"700\" height=\"347\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2-300x149.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>To EMAIL Sign In instructions to one or more employees:<\/h2>\n<p>From any page:<\/p>\n<ul>\n<li>Hover over\u00a0<strong>EMPLOYEES<\/strong>\u00a0in the top menu and choose\u00a0<strong>Employees List\u00a0<\/strong><\/li>\n<li>Check off the employee(s) to send<\/li>\n<li>Click the &#8220;<strong>Send Sign In Instructions<\/strong>&#8221; link<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions.png\"><img class=\"aligncenter wp-image-3513 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions.png\" alt=\"send employee sign in instructions\" width=\"700\" height=\"332\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions-300x142.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Another method to EMAIL Sign In instructions to an INDIVIDUAL Employee:<\/h2>\n<p>From any page:<\/p>\n<ul>\n<li>In the top menu, choose\u00a0<strong>EMPLOYEES<\/strong>\u00a0<\/li>\n<li>Click on the\u00a0<strong>pencil icon\u00a0<img class=\"noborder alignnone wp-image-1735 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_pencil.png\" alt=\"pencil icon\" width=\"18\" height=\"18\" \/><\/strong> next to the employee name to open the Edit Employee window\u00a0<\/li>\n<li>Click &#8220;<strong>EMAIL<\/strong>&#8221; in the Sign In section to immediately send sign in instructions to this employee (you will see a confirmation that the email was sent)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username.png\"><img class=\"aligncenter wp-image-3515 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username.png\" alt=\"send individual employee sign in instructions\" width=\"700\" height=\"388\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username-300x166.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">send employee login\u00a0 credentials\u00a0 emailing sign-in directions\u00a0 employee access\u00a0 sign-in sign-in\u00a0 password password\u00a0 send new password\u00a0 Sign in Sign in resending email log in EMPLOYEE SIGN IN send invatation text invitation send sign in instructions\u00a0 sending reset password inv<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Should I Let Employees Sign In to See Their Schedules? Send Employees their Sign In Instructions When you add employees they are automatically assigned a&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/trial-tips-employees-logging-in\/\">More<span class=\"screen-reader-text\">Trial Tips &#8211; Employees logging in<\/span><\/a><\/div>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/8858"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=8858"}],"version-history":[{"count":6,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/8858\/revisions"}],"predecessor-version":[{"id":8867,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/8858\/revisions\/8867"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=8858"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}