{"id":781,"date":"2018-05-04T02:29:40","date_gmt":"2018-05-04T02:29:40","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=781"},"modified":"2022-10-14T18:17:39","modified_gmt":"2022-10-14T18:17:39","slug":"h-edit-emp-det","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-edit-emp-det\/","title":{"rendered":"Employee Info &#8211; Employee List Grid \u25b6"},"content":{"rendered":"<p><iframe title=\"Managing Employee Information\" src=\"https:\/\/player.vimeo.com\/video\/746612245?h=62b399a65b&amp;dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<h2>To EDIT an Employee&#8217;s information<\/h2>\n<p>From any page:\u00a0<\/p>\n<ul>\n<li>In the top menu, click\u00a0<strong>EMPLOYEES<\/strong><\/li>\n<li>Click the fields in the grid that you would like to change (Use the &#8220;<strong>Select Columns<\/strong>&#8221; link to display more columns)<\/li>\n<li>Make the changes and click the\u00a0<strong>Save<\/strong>\u00a0button<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Edit-Employee-Information.png\"><img class=\"aligncenter wp-image-3792 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Edit-Employee-Information.png\" alt=\"employee grid select columns configure\" width=\"700\" height=\"529\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Edit-Employee-Information.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Edit-Employee-Information-300x227.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li><span class=\"red\"><strong>OR<\/strong><\/span>\u00a0Click the\u00a0<strong>pencil icon<\/strong>\u00a0<img class=\"noborder alignnone wp-image-1735 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_pencil.png\" alt=\"pencil icon\" width=\"18\" height=\"18\" \/> next to the employee name to open their Edit Employee window\u00a0 <em>(Don&#8217;t see the pencil icon? Please contact your main manager to update your manager permissions to allow you to edit employees if appropriate.)<\/em><\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Edit-Employee-Information.png\"><img class=\"aligncenter wp-image-3793 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Edit-Employee-Information.png\" alt=\"employee grid edit employee pencil icon\" width=\"700\" height=\"429\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Edit-Employee-Information.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Edit-Employee-Information-300x184.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li>Add\/Change any details for the employee\u00a0<\/li>\n<li>Click\u00a0<strong>Save<\/strong>\u00a0(or\u00a0<strong>Save &amp; Next\u00a0<\/strong>to go to the next employee)\u00a0<\/li>\n<li>Other options that are not required include:\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Edit-Employee-Information.png\"><img class=\"aligncenter wp-image-3796 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Edit-Employee-Information.png\" alt=\"edit employee details optional info\" width=\"500\" height=\"790\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Edit-Employee-Information.png 500w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Edit-Employee-Information-190x300.png 190w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/a><\/p>\n<h3>If you\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-let-emps-signin\/\">allow your employees to sign in<\/a>\u00a0using their own username\/password they can add\/change many of their own details such as:<\/h3>\n<ul>\n<li>Email &amp; text message addresses and Notifications<\/li>\n<li>Work Time Preferences (if you allow employees to set them)<\/li>\n<li>Cannot Work times (if you allow employees to set them)\u00a0<\/li>\n<li>Positions Preferences (if you allow employees to set them)\u00a0<\/li>\n<li>Phone numbers (if you allow employees to edit them)<\/li>\n<li>Street address (if you allow employees to edit them)<\/li>\n<li>Whether other employees can see their email or phone numbers<\/li>\n<li>Note: Employees cannot edit their name<\/li>\n<\/ul>\n<p><span class=\"extrawords\">employee edit\u00a0 hire date\u00a0 configure employee list<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>To EDIT an Employee&#8217;s information From any page:\u00a0 In the top menu, click\u00a0EMPLOYEES Click the fields in the grid that you would like to change&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-edit-emp-det\/\">More<span class=\"screen-reader-text\">Employee Info &#8211; Employee List Grid \u25b6<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/781"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=781"}],"version-history":[{"count":15,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/781\/revisions"}],"predecessor-version":[{"id":8913,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/781\/revisions\/8913"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=781"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}