{"id":723,"date":"2018-05-04T02:09:29","date_gmt":"2018-05-04T02:09:29","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=723"},"modified":"2022-09-05T17:38:58","modified_gmt":"2022-09-05T17:38:58","slug":"h-email-notifcations","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-email-notifcations\/","title":{"rendered":"Notifications Sent to Employees"},"content":{"rendered":"<p><iframe title=\"Notifications\" src=\"https:\/\/player.vimeo.com\/video\/555294801?h=dd12ae0374&amp;dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<p><strong>Employee Email Notifications &#8211; Notifications Grid\u00a0<\/strong><\/p>\n<p>If an employee&#8217;s email has been entered, it is defaulted to not have any notifications set up and on the Employee List you will see it preceded by &#8220;<strong><span style=\"background-color: #ffff99;\">NONE<\/span><\/strong>&#8221; and highlighted yellow. Normally employees sign in and add email and\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-email-notific\/h-textmessages\/\">text message addresses<\/a>\u00a0themselves and check off which events trigger a notification to each address. This is especially true for text messages as the recipient may be charged by their cell phone carrier per text message received. You can\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-send-emp-inst\/\">send sign in instructions<\/a>\u00a0to all employees so that they can sign in and set these notifications for themselves.\u00a0<\/p>\n<p>Managers (with permission to edit employees) can also edit the employee email notifications from the\u00a0<strong>Employee\u00a0Notifications Grid<\/strong>\u00a0page or the\u00a0<strong>Employee List<\/strong>\u00a0window.\u00a0<\/p>\n<h3>To review\/edit Employee Email notifications:<\/h3>\n<p>From any page:\u00a0<\/p>\n<ul>\n<li>Hover over\u00a0<strong>EMPLOYEES<\/strong>\u00a0in the top menu and choose\u00a0<strong>Notifications Grid<\/strong>\u00a0<\/li>\n<li>Check off notifications for each employee\u00a0<br \/>\n(you can click the checkbox at the top of a column to set up all employees for that notice or click the checkbox to the left of an employee to set them to receive all notices)\u00a0<\/li>\n<li>Click the\u00a0<strong>Save<\/strong>\u00a0button\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Notifications-Sent-To-Employees.png\"><img class=\"aligncenter wp-image-3741 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Notifications-Sent-To-Employees.png\" alt=\"employee notifcations\" width=\"700\" height=\"275\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Notifications-Sent-To-Employees.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/1-Notifications-Sent-To-Employees-300x118.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h3>Or to review\/edit ONE Employee&#8217;s Email &amp; Text Message notifications using the Employee List page:<\/h3>\n<p>From any page:\u00a0<\/p>\n<ul>\n<li>In the top menu, click\u00a0<strong>EMPLOYEES<\/strong>\u00a0<\/li>\n<li>Click the Email to open the Notifications window\u00a0<\/li>\n<li>Click the &#8220;<strong>Add\/Edit Notifications<\/strong>&#8221;\u00a0link\u00a0<\/li>\n<li>Check off the notices to send to this email and click the\u00a0<strong>Save<\/strong>\u00a0button\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Notifications-Sent-To-Employees.png\"><img class=\"aligncenter wp-image-3743 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Notifications-Sent-To-Employees.png\" alt=\"edit one employees notifications from employee list page\" width=\"700\" height=\"577\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Notifications-Sent-To-Employees.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Notifications-Sent-To-Employees-300x247.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>Note: Many of these options can result in a high volume of notifications. <strong>Normally employees should sign in and set up their own notifications <\/strong>because these can result in them being charged fees by their cell phone carrier for each text message received.<\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Notifications-Sent-To-Employees-1.png\"><img class=\"aligncenter wp-image-3747 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Notifications-Sent-To-Employees-1.png\" alt=\"email address notifications for employee\" width=\"500\" height=\"473\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Notifications-Sent-To-Employees-1.png 500w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/3-Notifications-Sent-To-Employees-1-300x284.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/a><\/p>\n<p><span class=\"extrawords\">saving canned email responses and sending auto-replies\u00a0 email setting<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Employee Email Notifications &#8211; Notifications Grid\u00a0 If an employee&#8217;s email has been entered, it is defaulted to not have any notifications set up and on&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-email-notifcations\/\">More<span class=\"screen-reader-text\">Notifications Sent to Employees<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/723"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=723"}],"version-history":[{"count":11,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/723\/revisions"}],"predecessor-version":[{"id":8777,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/723\/revisions\/8777"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=723"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}