There are many ways you can communicate with others using WhenToWork.<\/p>\n
Email Sign in Instructions to Employees<\/strong><\/span> Email Sign in Instructions to Managers<\/strong><\/span> Automatic Email, Text, In-App Push & Alexa Notifications<\/span><\/strong> Send a Message<\/span><\/strong> Send Schedules When You Publish<\/strong><\/span> Send Schedule Reminders<\/strong><\/span> Automatic Shift Reminders – Pro Plan<\/strong><\/span> Message Some or All Employees Assigned a Certain Time, Day or Week Automatically Notify Employees When Shifts Open Up<\/strong><\/span> Send Urgent Text Message Alert<\/strong><\/span> Post Notice on Employee Homepage<\/strong><\/span> Post Entry to Bulletin Board<\/strong><\/span> Print Schedules<\/strong><\/span> Include Notation with a Shift<\/strong><\/span> Include Notation for a Schedule Week<\/strong><\/span> Share a Google Calendar<\/strong><\/span> <\/p>\n how can i contact employees, managers contact employees<\/span><\/p>\n","protected":false},"excerpt":{"rendered":" Ways to Communicate with Employees, Managers & Third Parties There are many ways you can communicate with others using WhenToWork. Email Sign in Instructions to…<\/p>\n
\nYou can email or print sign in instructions that include the user’s unique username and password.\u00a0\u2192More<\/a><\/strong><\/p>\n
\nYou can email or print sign in instructions to one or all employees that include the manager’s unique username and password. \u2192More<\/a><\/strong><\/p>\n
\nEach employee and manager can sign in and add their email or text message addresses and set which notifications they want to receive at each address. Ex. when a shift they can pick up becomes available, etc. \u2192More<\/a><\/strong><\/p>\n
\nEach user can write, send, and receive messages through the MESSAGING<\/strong> section and they can also forward messages to their email address. \u2192More<\/strong><\/a><\/p>\n
\nEmployees can choose to be sent their schedule and a list of open shifts on the Tradeboard when you publish a schedule week or change one of their shifts. \u2192More<\/strong><\/a><\/p>\n
\nSometimes you may want to send a message to all employees working this weekend, or just remind employees of their shifts tomorrow, etc. \u2192More<\/strong><\/a><\/p>\n
\nPro Plan subscribers can also set up automatic shift reminders which can go out 24 and 1 hour before the employee’s shift starts. \u2192More<\/strong><\/a><\/p>\n
\n<\/strong><\/span>Along with schedule reminders you can use the Schedule Grid to sort, filter, find etc various shifts and check off the shifts and send all assigned employees a message. \u2192More<\/strong><\/a><\/p>\n
\nEmployees can automatically be notified by email, text, in-app push or Alexa when a shift they can work becomes available. \u2192More<\/strong><\/a><\/p>\n
\nYou can send a short text message to all employees and managers who have signed up to receive them. \u2192More<\/strong><\/a><\/p>\n
\nYou can post a notice on the homepage for all employees and managers to see and you can also include links to web sites or online documents etc. \u2192More<\/strong><\/a><\/p>\n
\nYou can post a bulletin to your Company Bulletin Board for employees and managers, and also give employees permission to post bulletins. \u2192More<\/strong><\/a><\/p>\n
\nYou can print schedules using any of our 13 different configurable, printer-friendly views, or print an individual employee’s schedule, or a filtered schedule. \u2192More<\/strong><\/a><\/p>\n
\nEach shift can include special instructions or information you want the employee to know about that shift. \u2192More<\/strong><\/a><\/p>\n
\nYou can add schedule notes for each week – either private notes for managers or notes that employees see when they sign in and those notes are also included when employees receive their schedules via email. \u2192More<\/strong><\/a><\/p>\n
\nYou can share a Google Calendar that includes all or some of your shifts. This can be helpful when you want to communicate schedules to third parties without a username and password. \u2192More<\/a><\/strong><\/p>\n