W2W does not offer a built-in way to release shifts gradually by priority group, but there are two ways you could accomplish this.<\/p>\n
You could mark employee names with a code indicating their level of priority, and then release the open shifts to everyone at once.\u00a0 Allow employees to offer to pick up specific shifts, and then instruct managers to award shifts to employees in order of priority.\u00a0 (For instance, after 24 hours you could go to the Pending Trades Awaiting Approval page and Accept the first offer on each shift from a group 1 priority employee.\u00a0 24 hours later, you could go back and Accept the first offer on each shift from a group 2 priority employee, and so on.)<\/p>\n
The alternative is more complex:\u00a0 you can create a Position for all of the high-priority workers, and release the shifts with this Position selected.\u00a0 After 24 hours, you\u2019d edit the shifts no one has picked up, changing the Position to the second-priority group.\u00a0 24 hours later, you\u2019d change the Position to the third-priority group, etc.<\/p>\n
For example, if you are basing these groups on Seniority, another option is to create two positions (example below):<\/p>\n
1 – Instead of just \u2018Lifeguard\u2019, you\u2019d have \u2018Lifeguard Sr.\u2019 and \u2018Lifeguard Jr.\u2019<\/p>\n
2 – Enable only Senior employees to work Lifeguard Sr.\u00a0 Enable all employees to work Lifeguard Jr.<\/p>\n
3 — Create all the shifts as Lifeguard Sr. shifts, and Publish. (You might save this template for future use.)\u00a0 Only employees enabled to work the Sr. position will be notified and have access to pick up shifts.<\/p>\n
4 — After a certain point, you\u2019ll change all unassigned shifts to \u2018Lifeguard Jr.\u2019 and then everyone will be notified, and everyone will be able to pick up the remaining shifts. To do this, go to the Grid View and use the filter on the right to choose \u2018Unassigned Only<\/strong>\u2019.\u00a0 Then you\u2019ll see all Unassigned shifts still left on your schedule. Check them all off, and click \u2018Bulk Edit<\/strong>\u2019 and then switch the position (upper pull-down menu on Shift Change window popup) to the Jr. position.\u00a0 Click save, and all those shifts will pop onto the tradeboard anew, and all employees who can work the Jr. position are notified.<\/p>\n This allows you to grant Senior employees early access without burdening managers with approving shifts.<\/p>\n