{"id":669,"date":"2018-05-04T01:52:48","date_gmt":"2018-05-04T01:52:48","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=669"},"modified":"2022-10-14T18:29:54","modified_gmt":"2022-10-14T18:29:54","slug":"h-google","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-google\/","title":{"rendered":"Export to Other Calendars (Share, Sync, Integrate) \u25b6"},"content":{"rendered":"<p><iframe title=\"Sync to Outside Calendars\" src=\"https:\/\/player.vimeo.com\/video\/689531995?h=20500736f6&amp;dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<table style=\"border-collapse: collapse; width: 29.2593%; height: 140px; float: right;\" border=\"1\">\n<tbody>\n<tr style=\"height: 84px;\">\n<td style=\"width: 100%; text-align: center; height: 84px;\"><a href=\"https:\/\/when2work.com\/help\/emp\/eh-google\/\" target=\"_blank\" rel=\"noopener noreferrer\">\u2192View <strong>Employee<\/strong> Export to Google Calendar Help Page<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\"><img class=\"wp-image-5141 alignleft\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\" alt=\"\" width=\"148\" height=\"37\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg 557w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20-300x75.jpg 300w\" sizes=\"(max-width: 148px) 100vw, 148px\" \/><\/a>If you would like to see your schedule in your Google or other calendars or if you would like to share part or all of your schedules with a third party who does not have a WhenToWork sign in, you can export read-only calendars to Google Calendar. The calendar can then be shared from Google or you can create a public or private link. Shift changes made in WhenToWork are then automatically updated in your Google Calendar.<\/p>\n<p><span class=\"red\">Note: This is an automated EXPORT only. Changes made to shifts in WhenToWork are automatically updated in Google, <strong>but all shift changes must be made from within your WhenToWork account.<\/strong>\u00a0<\/span><\/p>\n<p><span class=\"red\">Changing shift information in Google Calendar DOES NOT affect your WhenToWork shifts in any way.\u00a0<\/span><\/p>\n<hr \/>\n<h2><img class=\"alignright size-full wp-image-2205\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/07\/ssgooglecalshifttitle.gif\" alt=\"google calendar shift title\" width=\"192\" height=\"165\" \/>To Create a Google Calendar export:<\/h2>\n<ul>\n<li>Be sure you are signed into your Google account<\/li>\n<li>In the WhenToWork top menu choose:\u00a0<strong>SETTINGS&gt; Co \/ My Info<\/strong><\/li>\n<li><span class=\"red\"><strong>Click the Connect or Remove Google Calendar icon:<br \/>\n<a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\"><img class=\"wp-image-5141 alignnone\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\" alt=\"\" width=\"148\" height=\"37\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg 557w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20-300x75.jpg 300w\" sizes=\"(max-width: 148px) 100vw, 148px\" \/><\/a><br \/>\n<\/strong><\/span><\/li>\n<li>Choose All Positions or a Position or for multiple Positions choose a\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-positions\/h-create-pos-groups\/\">Position Group<\/a>\u00a0to include<\/li>\n<li>Check the boxes for the information you want to display in the shift title (*see example of Google shift title inset to right), which Positions to include and whether to include unassigned shifts in that calendar<\/li>\n<li>Click the\u00a0<strong>Create Calendar<\/strong>\u00a0button<\/li>\n<li>In your Google Accounts window, click the\u00a0<strong>Grant Access<\/strong>\u00a0button<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssshowgooglecalinfo.png\"><img class=\"aligncenter size-full wp-image-5147\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssshowgooglecalinfo.png\" alt=\"\" width=\"700\" height=\"703\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssshowgooglecalinfo.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssshowgooglecalinfo-300x300.png 300w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssshowgooglecalinfo-150x150.png 150w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>When you sign into your Google Calendar account, you will see your new WhenToWork calendar(s) listed on the left under &#8220;My Calendars&#8221;.<strong>\u00a0It can initially take up to one hour for the actual shifts to appear.<\/strong><\/p>\n<p>The calendar will only include shifts for\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-publishing\/\">Published<\/a> weeks starting 4 weeks before the date you created the calendar and it will be updated when any changes are made in your WhenToWork account. When viewing your Google calendar, reload the page to see any updated shifts (updated shifts can take anywhere from five to twenty minutes to change in Google). Shifts include the time, date, assigned employee, and any shift description.<\/p>\n<p>If your <a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-co-settings-emp-perm\/\">Global Employee Settings<\/a>\u00a0are set to allow employees to see Categories, your manager and employee Export to Google will include shift category information.<\/p>\n<p>In Google calendar, you can click the calendar to make changes to it \u00a0(Ex. the name, color, time zone, etc. and this will reflect how it displays. You can choose to share or stop sharing the calendar with other users).<\/p>\n<p><span class=\"red\">Google allows you to edit or delete shifts but\u00a0<strong>CHANGES MADE IN GOOGLE ARE NOT SENT TO WHENTOWORK<\/strong>. All changes to shifts must be made from within your WhenToWork account.<\/span><\/p>\n<hr \/>\n<h2>To Delete a Google calendar export:<\/h2>\n<p>This will delete all shifts in Google Calendar that were previously sent for this Calendar to your Google account, and delete the calendar from your list of exported calendars and it will no longer be listed in Google under &#8220;My Calendars&#8221;.<\/p>\n<p>Before beginning,\u00a0<strong>be sure you are signed into your Google account<\/strong>, then<br \/>\nfrom any page:<\/p>\n<ul>\n<li>In the top menu, choose:\u00a0<strong>SETTINGS<strong>&gt; Co \/ My<\/strong><\/strong> <strong>Info<\/strong><\/li>\n<li>Click the Google Calendar button:<br \/>\n<a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\"><img class=\"wp-image-5141 alignnone\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\" alt=\"\" width=\"172\" height=\"43\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg 557w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20-300x75.jpg 300w\" sizes=\"(max-width: 172px) 100vw, 172px\" \/><\/a><\/li>\n<li>Click the <strong>DELETE<\/strong> link next to the calendar listed that you want to remove<\/li>\n<li>Click to confirm removal of that calendar which will remove it from your Google calendar and anyone else&#8217;s calendar that you may have shared it with.<\/li>\n<\/ul>\n<hr \/>\n<h2>To Unlink a Google Calendar export:<\/h2>\n<p>This will leave any shifts already exported in your Google Calendar but will prevent any updates or new shifts from being sent and that calendar export will no longer be listed in your calendar exports list.<\/p>\n<p>Before beginning,\u00a0<strong>be sure you are signed into your Google account<\/strong>, then<br \/>\nfrom any page:<\/p>\n<ul>\n<li>In the top menu, choose:\u00a0<strong>SETTINGS&gt; Co \/ My Info<\/strong><\/li>\n<li>Click the button:<br \/>\n<a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\"><img class=\"wp-image-5141 alignnone\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\" alt=\"\" width=\"172\" height=\"43\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg 557w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20-300x75.jpg 300w\" sizes=\"(max-width: 172px) 100vw, 172px\" \/><\/a><\/li>\n<li>Click the\u00a0<strong>Unlink<\/strong>\u00a0link next to the calendar<\/li>\n<li>Click to confirm<\/li>\n<\/ul>\n<hr \/>\n<h2>To Resend Shifts to a Google calendar export:<\/h2>\n<p>If for some reason you accidentally made shift changes in your Google calendar or you would like to just be sure no shifts were changed in Google, you can log into W2W and click to <strong>Resend Shifts <\/strong>on the Google Export page. This will resend all previously sent past and future shifts to your account.<\/p>\n<p>Before beginning,\u00a0<strong>be sure you are signed into your Google account<\/strong>, then<br \/>\nfrom any page:<\/p>\n<ul>\n<li>In the top menu, choose:\u00a0<strong>SETTINGS&gt; Co \/My Info<\/strong><\/li>\n<li>Click the button:<br \/>\n<a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\"><img class=\"wp-image-5141 alignnone\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg\" alt=\"\" width=\"172\" height=\"43\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20.jpg 557w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/googlecalicon20-300x75.jpg 300w\" sizes=\"(max-width: 172px) 100vw, 172px\" \/><\/a><\/li>\n<li>Click the\u00a0<strong>Resend<\/strong>\u00a0link for that calendar<\/li>\n<li>Click to confirm resending shifts<\/li>\n<li>Updates can take up to 20 minutes to appear. Refresh your Google Calendar page to see the shifts<\/li>\n<\/ul>\n<p><span class=\"extrawords\">sync to google calendar\u00a0 synch\u00a0 adding schedule to a calendar\u00a0 export to google account\u00a0 sync with calendar sync with calendar download schedule to calendar download schedule to calendar\u00a0 google google\u00a0 shared schedules sharing scheduleds\u00a0 share calendar\u00a0 exporting calendar electonic copy of schedule add schedule to google calander link to google calendar link to google<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u2192View Employee Export to Google Calendar Help Page If you would like to see your schedule in your Google or other calendars or if you&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-google\/\">More<span class=\"screen-reader-text\">Export to Other Calendars (Share, Sync, Integrate) \u25b6<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":9,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/669"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=669"}],"version-history":[{"count":39,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/669\/revisions"}],"predecessor-version":[{"id":8932,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/669\/revisions\/8932"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=669"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}