{"id":532,"date":"2018-05-02T21:17:23","date_gmt":"2018-05-02T21:17:23","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=532"},"modified":"2022-09-24T17:37:09","modified_gmt":"2022-09-24T17:37:09","slug":"h-availability","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-availability\/","title":{"rendered":"Availability \/ Coverage Daily View"},"content":{"rendered":"<p>The Availability &#8211; Coverage View allows a quick spreadsheet type daily overview of all employees, listed by Position &#8211; when they are scheduled, superimposed on a grid that includes their <a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-emp-prefs\/\">work time preferences<\/a>\u00a0and granted\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-time-off-cannot\/h-mgr-ent-timeoff\/\">time off<\/a>. You can change the range of hours that display (and even save different ranges) to focus just on that time range.<\/p>\n<h2>To View Availability &#8211; Coverage<\/h2>\n<p>From any Schedule View:\u00a0<\/p>\n<ul>\n<li>In the top menu, hover over <strong>SCHEDULES<\/strong>\u00a0and choose\u00a0<strong>Availability\/Coverage<\/strong> (or choose <strong>Availability View<\/strong> in the Schedule dropdown).<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavailview.png\"><img class=\"aligncenter size-full wp-image-4773\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavailview.png\" alt=\"\" width=\"700\" height=\"427\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavailview.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavailview-300x183.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Select a Different\u00a0Display Time Period\u00a0<\/h2>\n<p>On the Availability Schedule View:\u00a0<\/p>\n<ul>\n<li>In the Display Time dropdown in the upper right, choose\u00a0<strong>Select Times<\/strong>\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavaildisplaytime.png\"><img class=\"aligncenter size-full wp-image-4775\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavaildisplaytime.png\" alt=\"\" width=\"700\" height=\"393\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavaildisplaytime.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssavaildisplaytime-300x168.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li>Choose the\u00a0<strong>Start and End<\/strong>\u00a0times for this display<\/li>\n<li>If you would like to save this time period as a shortcut, type in a name\u00a0<\/li>\n<li>Click the\u00a0<strong>Save<\/strong>\u00a0button<\/li>\n<\/ul>\n<p>If you saved the display time period, it will now show in the Select Times dropdown for quick access.\u00a0<br \/>\n\u00a0 Use the\u00a0&#8220;<strong>Change Layout<\/strong>&#8221;\u00a0link to include:<\/p>\n<ul>\n<li>Totals for each position showing how many employees are working for each 15 minute time slot<\/li>\n<li>Totals for each position showing how many employees are available\u00a0<\/li>\n<li>The number of hours each employee has left before reaching their set maximum hours per week\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigavailw.png\"><img class=\"aligncenter size-full wp-image-4776\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigavailw.png\" alt=\"\" width=\"500\" height=\"802\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigavailw.png 500w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigavailw-187x300.png 187w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">how many employees are scheduled (per half hour) during the scheduled work day count number scheduled at all times\u00a0 run a report or otherwise determine how many employees are scheduled during a given time\u00a0 total of all employees working hour by hour<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Availability &#8211; Coverage View allows a quick spreadsheet type daily overview of all employees, listed by Position &#8211; when they are scheduled, superimposed on&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-availability\/\">More<span class=\"screen-reader-text\">Availability \/ Coverage Daily View<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":11,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/532"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=532"}],"version-history":[{"count":11,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/532\/revisions"}],"predecessor-version":[{"id":8821,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/532\/revisions\/8821"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=532"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}