{"id":354,"date":"2018-05-01T21:17:45","date_gmt":"2018-05-01T21:17:45","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=354"},"modified":"2021-04-16T22:44:40","modified_gmt":"2021-04-16T22:44:40","slug":"h-controlling-emps","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-controlling-emps\/","title":{"rendered":"Control What Employees Can Do"},"content":{"rendered":"<p><strong>Control what Employees can View &amp; Do<br \/>\n<\/strong><br \/>\nThe\u00a0<strong><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-co-settings-emp-perm\/\">SETTINGS&gt; Global Employee Permissions<\/a><\/strong>\u00a0page controls what employees can see and do at WhenToWork when they sign in using their individual employee username and password.\u00a0<\/p>\n<p>When employees sign in, they see a different interface and can only view Published schedules. To see an example of the Employee View, you can sign in live to see a sample company employee account (<a href=\"https:\/\/WhenToWork.com\/testdrive.htm\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/WhenToWork.com\/testdrive.htm<\/a>) which has most employee permissions and features turned on.<\/p>\n<p>After publishing your first schedule, you also can\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-emp-view-edit\/h-log-in-as-emp\/\">sign in as an employee<\/a>\u00a0in your account (in &#8220;read only&#8221; mode) to see exactly what your employees will see when they sign in.\u00a0<\/p>\n<h2>Standard things employees can do when they sign in:<\/h2>\n<ul>\n<li>View published schedules and schedule notes<\/li>\n<li>Export to Google Calendar which can also be used with phone calendars and Outlook on their computer or phone<\/li>\n<li>Make changes to their own contact information\u00a0<\/li>\n<li>Set up their email and text message addresses, and which events trigger notifications to them and which address, if any, can be used as a &#8220;reply to&#8221; address when messages are forwarded to managers or other employees<\/li>\n<li>Change their username and password\u00a0<\/li>\n<li>Set whether other employees can view their phone number and email\u00a0<\/li>\n<li>View the Homepage Notice to employees<\/li>\n<li>View your Company Bulletin Board<\/li>\n<li>Message managers and other employees<\/li>\n<\/ul>\n<h2>If you allow it, Employees also can:<\/h2>\n<ul>\n<li>Set their own prefer and dislike work time preferences<\/li>\n<li>Set their own CANNOT WORK time preferences<\/li>\n<li>Set whether they prefer or dislike working each Position (Job or Location)<\/li>\n<li>Request time off (&#8220;At Will&#8221; or &#8220;With Manager Approval&#8221;)<\/li>\n<li>See shift colors that manager adds<\/li>\n<li>See Categories in the shifts, if any have been used<\/li>\n<li>See the employee comments entered by manager<\/li>\n<li>View &#8220;Everyone&#8217;s Schedule&#8221; &#8211; daily, weekly, chart, in-out &amp; monthly views (they will see the same layout that is used in your corresponding\u00a0main manager\u00a0view using the Change Layout links)<\/li>\n<li>See unassigned shifts on Everyone&#8217;s Schedule<\/li>\n<li>View a staff list &#8211; (manager controls what displays)<\/li>\n<li>See other employees&#8217; availability and work time preferences for their shift times\u00a0<\/li>\n<li>View and post shifts to the Tradeboard<\/li>\n<li>Trade shifts with other employees (&#8220;At Will&#8221; or &#8220;With Manager Approval&#8221;)<\/li>\n<li>Drop shifts (if another employee agrees to pick up) (&#8220;At Will&#8221; or &#8220;With Manager Approval&#8221;)<\/li>\n<li>Unassign themselves from shifts (drop a shift)<\/li>\n<li>Edit shift details or just the description<\/li>\n<li>Add new shifts for themselves<\/li>\n<li>Pick up unassigned (open) shifts on the Tradeboard (&#8220;At Will&#8221; or &#8220;With Manager Approval&#8221;)<\/li>\n<li>See when and where other employees will be working on any day in a published week<\/li>\n<li>Send message to multiple recipients<\/li>\n<li>Set up a &#8220;switch list&#8221; if they have multiple logins<\/li>\n<li>Edit their own phone and street address<\/li>\n<\/ul>\n<h2>Use your\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-co-settings-emp-perm\/\">SETTINGS&gt; Global Employee Permissions page<\/a>\u00a0to set what employees are allowed to see and do when they sign in.<\/h2>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssempperm.png\"><img class=\"aligncenter size-full wp-image-4667\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssempperm.png\" alt=\"\" width=\"700\" height=\"675\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssempperm.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssempperm-300x289.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Controlling the employee display of Everyone&#8217;s Schedule<\/h2>\n<ul>\n<li>If you allow employees to see Everyone&#8217;s Schedule, you also can control how each of those views appear using your own &#8220;<strong>Change Layout<\/strong>&#8221;\u00a0link on the account&#8217;s main manager corresponding Schedule View, i.e. Employees will see the same layout that the\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-main-mgr\/\">main manager<\/a>\u00a0sees.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigweekly.png\"><img class=\"aligncenter size-full wp-image-4669\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigweekly.png\" alt=\"\" width=\"700\" height=\"461\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigweekly.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssconfigweekly-300x198.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>If you upload a company logo from your\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-co-settings\/\">SETTINGS&gt;Info<\/a>\u00a0page, the employees will see your company logo on all of their pages and printouts.<\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">limit employee\u00a0 see employee view<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Control what Employees can View &amp; Do The\u00a0SETTINGS&gt; Global Employee Permissions\u00a0page controls what employees can see and do at WhenToWork when they sign in using&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-controlling-emps\/\">More<span class=\"screen-reader-text\">Control What Employees Can Do<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/354"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=354"}],"version-history":[{"count":9,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/354\/revisions"}],"predecessor-version":[{"id":7282,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/354\/revisions\/7282"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=354"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}