{"id":330,"date":"2018-05-01T21:12:43","date_gmt":"2018-05-01T21:12:43","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=330"},"modified":"2022-10-14T17:41:05","modified_gmt":"2022-10-14T17:41:05","slug":"h-send-emp-inst","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-send-emp-inst\/","title":{"rendered":"Send or Print Sign In Instructions \u25b6"},"content":{"rendered":"<p><iframe title=\"- Sending Sign-In Instructions*\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/PrP47-vIorQ?wmode=transparent&amp;rel=0&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<p><strong>Send Employees their Sign In Instructions<br \/>\n<\/strong>When you add employees they are automatically assigned a unique temporary username and password. To inform employees about their username and password and where to sign in, you can either print sign in instructions for them, or have the instructions sent to them by email (either send to all employees who have not yet signed in or to individual employees).<\/p>\n<p><strong>Note also that any user can retrieve their own login information from our sign in page using the &#8220;Need username\/password?&#8221; link.<\/strong><\/p>\n<p>The first time an employee signs in, they are prompted to choose a new username and password. Then in the future they will log in with the ne<\/p>\n<h2>To EMAIL Sign In instructions to all Employees who have not yet signed in:<\/h2>\n<p>From any page:<\/p>\n<ul>\n<li>Hover over\u00a0<b>EMPLOYEES<\/b>\u00a0in the top menu and choose\u00a0<b>Email Sign In Instructions<\/b>\u00a0which will take you to that tab in the messaging section<\/li>\n<li>Click the &#8220;<b>Email Instructions<\/b>&#8221; button<\/li>\n<li>In the window that pops up, click the\u00a0<b>Send Now<\/b>\u00a0button<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2.png\"><img class=\"aligncenter wp-image-3514 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2.png\" alt=\"send employee sign in instructions\" width=\"700\" height=\"347\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Everyone-Has-A-Unique-Username-2-300x149.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>To EMAIL Sign In instructions to one or more employees:<\/h2>\n<p>From any page:<\/p>\n<ul>\n<li>Hover over\u00a0<strong>EMPLOYEES<\/strong>\u00a0in the top menu and choose\u00a0<strong>Employees List\u00a0<\/strong><\/li>\n<li>Check off the employee(s) to send<\/li>\n<li>Click the &#8220;<strong>Send Sign In Instructions<\/strong>&#8221; link<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions.png\"><img class=\"aligncenter wp-image-3513 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions.png\" alt=\"send employee sign in instructions\" width=\"700\" height=\"332\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/2-Send-or-Print-Sign-In-Instructions-300x142.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Another method to EMAIL Sign In instructions to an INDIVIDUAL Employee:<\/h2>\n<p>From any page:<\/p>\n<ul>\n<li>In the top menu, choose\u00a0<strong>EMPLOYEES<\/strong>\u00a0<\/li>\n<li>Click on the\u00a0<strong>pencil icon\u00a0<img class=\"noborder alignnone wp-image-1735 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_pencil.png\" alt=\"pencil icon\" width=\"18\" height=\"18\" \/><\/strong> next to the employee name to open the Edit Employee window\u00a0<\/li>\n<li>Click &#8220;<strong>EMAIL<\/strong>&#8221; in the Sign In section to immediately send sign in instructions to this employee (you will see a confirmation that the email was sent)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username.png\"><img class=\"aligncenter wp-image-3515 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username.png\" alt=\"send individual employee sign in instructions\" width=\"700\" height=\"388\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/3-Everyone-Has-A-Unique-Username-300x166.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>\nTo PRINT Sign In instructions for an Individual Employee:<\/h2>\n<p>From any page:<\/p>\n<ul>\n<li>Note that printing an employee&#8217;s sign in instructions will cause their current password to be reset to a new temporary password<\/li>\n<li>Click\u00a0<strong>EMPLOYEES<\/strong>\u00a0in the top menu to go to the List Employee page\u00a0<\/li>\n<li>Click on the\u00a0<strong>pencil icon\u00a0<img class=\"noborder alignnone wp-image-1735 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_pencil.png\" alt=\"pencil icon\" width=\"18\" height=\"18\" \/><\/strong>\u00a0next to the employee name<\/li>\n<li>Click the &#8220;<strong>Reset Pass &amp; Print<\/strong>&#8221; link in the Sign In section<\/li>\n<li>Click <strong>Yes<\/strong> to bring up a printable page and your printer dialog window\u00a0<br \/>\n(Note: only\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-add-mgr\/\">managers with permission<\/a> to edit employees can see the &#8220;print sign in instructions&#8221; link)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/4-Send-or-Print-Sign-In-Instructions.png\"><img class=\"aligncenter wp-image-3516 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/4-Send-or-Print-Sign-In-Instructions.png\" alt=\"reset pass and print sign in instructions for individual employee\" width=\"700\" height=\"446\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/4-Send-or-Print-Sign-In-Instructions.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/4-Send-or-Print-Sign-In-Instructions-300x191.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">send employee login\u00a0 credentials\u00a0 emailing sign-in directions\u00a0 employee access\u00a0 sign-in sign-in\u00a0 password password\u00a0 send new password\u00a0 Sign in Sign in resending email log in EMPLOYEE SIGN IN send invatation text invitation send sign in instructions\u00a0 sending reset password invitation text cannot sign up<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Send Employees their Sign In Instructions When you add employees they are automatically assigned a unique temporary username and password. To inform employees about their&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-send-emp-inst\/\">More<span class=\"screen-reader-text\">Send or Print Sign In Instructions \u25b6<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/330"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=330"}],"version-history":[{"count":25,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/330\/revisions"}],"predecessor-version":[{"id":8887,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/330\/revisions\/8887"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=330"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}