{"id":253,"date":"2018-05-01T20:56:38","date_gmt":"2018-05-01T20:56:38","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=253"},"modified":"2022-10-31T22:45:32","modified_gmt":"2022-10-31T22:45:32","slug":"h-doublebooking","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-doublebooking\/","title":{"rendered":"Doublebook &#8211; Overlapping Shifts \u25b6"},"content":{"rendered":"<p><iframe title=\"Double-Booking\" src=\"https:\/\/player.vimeo.com\/video\/765745815?h=94a9e5a7fb&amp;dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<p><strong>Doublebooking &amp; Assigning Overlapping Shifts<\/strong><\/p>\n<p>WhenToWork allows you to create multiple shifts per day for an employee, but in general tries to prevent you from &#8220;doublebooking&#8221; employees to more than one shift at the same time. If you add a shift that overlaps another shift for that employee you will see a warning and you can agree to override that alert.<\/p>\n<p>There may be some instances where you do want to override doublebooking in order to schedule a meeting shift during a scheduled shift, for example. You can do this using the shift change window:<\/p>\n<h2>On the By Employee schedule view<\/h2>\n<ul>\n<li>Click the cell background for the employee\/date (not on an existing shift)<\/li>\n<li>Enter the new shift details<\/li>\n<li>You likely will want to set one of the shifts to zero or reduced paid hours so their hours are not counted twice in the totals<\/li>\n<li>Click the\u00a0<strong>Add Shift\u00a0<\/strong>button<\/li>\n<li>Click\u00a0<strong>Yes<\/strong>\u00a0when warned the shift will conflict<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublebook.png\"><img class=\"aligncenter size-full wp-image-4607\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublebook.png\" alt=\"\" width=\"700\" height=\"516\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublebook.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublebook-300x221.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>You can then see the two shifts reflected on that day.<\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublegookshifts.png\"><img class=\"aligncenter size-full wp-image-4608\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublegookshifts.png\" alt=\"\" width=\"700\" height=\"328\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublegookshifts.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/10\/ssdoublegookshifts-300x141.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">add shift for employees who are on call for the week. Of course, the particular employee who is on call for a week also work his\/her normal shift double-book double book multiple shifts same time.\u00a0<\/span><\/p>\n<p><span class=\"extrawords\">error message that states \u201cYou cannot pick up this shift because you already have another shift at the same time\u201d.\u00a0 How can I set it that she can pick up any shift even if it rolls into her already scheduled shift?<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Doublebooking &amp; Assigning Overlapping Shifts WhenToWork allows you to create multiple shifts per day for an employee, but in general tries to prevent you from&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-doublebooking\/\">More<span class=\"screen-reader-text\">Doublebook &#8211; Overlapping Shifts \u25b6<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":15,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/253"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=253"}],"version-history":[{"count":15,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/253\/revisions"}],"predecessor-version":[{"id":9129,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/253\/revisions\/9129"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=253"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}