{"id":234,"date":"2018-05-01T20:49:25","date_gmt":"2018-05-01T20:49:25","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=234"},"modified":"2021-08-09T18:16:52","modified_gmt":"2021-08-09T18:16:52","slug":"h-replacements","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-replacements\/","title":{"rendered":"Replacements &#8211; Assign Employee to Shift &#8211; Who&#8217;s Available"},"content":{"rendered":"<p><strong>Replacements &#8211; Who&#8217;s Available &#8211; Re-assign a Shift<\/strong><\/p>\n<p>If an employee calls in sick, calls out, or you would like to change the assignment for a shift, simply click the shift and choose another employee.\u00a0<\/p>\n<p>The list of employees displays in order of availability and\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-emp-prefs\/\">work time preferences<\/a> with the best recommended employees listed first. If employees have entered their time preferences, the list will sort the employees in order by who prefers to work at that time on that day. The list can also be sorted alphabetically or by any other column title or your can start typing in the &#8220;Find&#8221; field..<\/p>\n<h2>Find a replacement for a shift using the By Employee view<\/h2>\n<p>From the By Employee View:\u00a0<\/p>\n<ul>\n<li><strong>Click the shift\u00a0<\/strong>that you want to change to open the &#8220;Quick Shift EDIT&#8221; layer<\/li>\n<li>Click the &#8220;<strong>Available Employees<\/strong>&#8221; link<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/09\/ssfindreplace.png\"><img class=\"aligncenter size-full wp-image-4572\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/09\/ssfindreplace.png\" alt=\"\" width=\"700\" height=\"472\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/09\/ssfindreplace.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2020\/09\/ssfindreplace-300x202.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li>Then in the Shift Change window you can see a list of available employees &#8211; sorted by who prefers that shift time.<\/li>\n<li>To\u00a0<strong>choose a new employee<\/strong>, click their name (to see an employee&#8217;s details, double-click their name)<\/li>\n<li>You can choose &#8220;None Unassign&#8221;. If the schedule is published and you have set &#8220;all unassigned shifts to appear on the Tradeboard&#8221; on your\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-co-settings-emp-perm\/\"><strong>SETTINGS<\/strong>&gt;Global Employee Permissions<\/a>\u00a0page, then the shift will automatically be posted to the Tradeboard until an employee is assigned or picks it up<\/li>\n<li>Then click the\u00a0<strong>Save<\/strong>\u00a0button.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangegrid1.png\"><img class=\"aligncenter size-full wp-image-7446\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangegrid1.png\" alt=\"\" width=\"700\" height=\"837\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangegrid1.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangegrid1-251x300.png 251w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>Note you can choose which columns appear in the Shift Change &#8220;Assign&#8221; grid using the &#8220;Select Columns&#8221; link. This can be handy if you want to sort by hire date and find the most senior available employee.<\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeselcols.png\"><img class=\"aligncenter size-full wp-image-7447\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeselcols.png\" alt=\"\" width=\"700\" height=\"739\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeselcols.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeselcols-284x300.png 284w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Find a replacement for a shift on all other weekly views:<\/h2>\n<p>From any weekly Schedule View:\u00a0<\/p>\n<ul>\n<li><strong>Click the shift<\/strong>\u00a0that you want to change to directly open the\u00a0<strong>Shift Change<\/strong>\u00a0window\u00a0<\/li>\n<\/ul>\n<p><strong>Another way to see who might be a good choice as a replacement<\/strong>\u00a0is to click the &#8220;Availability Chart&#8221; link in that window. This gives a graphical view of who is available and who likes that time period along with each employee&#8217;s number of hours under their maximum for that week.<\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeavailchart.png\"><img class=\"aligncenter size-full wp-image-7448\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeavailchart.png\" alt=\"\" width=\"700\" height=\"739\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeavailchart.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/04\/ssshiftchangeavailchart-284x300.png 284w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>Changes made to a shift in the last 45 days are recorded in each shift&#8217;s\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-view-edit-sched\/h-shift-history\/\">Shift History<\/a>.<\/p>\n<p>The main manager can <strong><a href=\"https:\/\/when2work.com\/help\/mgr\/bulk-edit-shifts-for-more-than-one-week-in-the-future\/\">Bulk Edit<\/a> or <a href=\"https:\/\/when2work.com\/help\/mgr\/bulk-assign-or-reassign-shifts\/\">Reassign<\/a> future shifts across multiple weeks<\/strong> using the Search feature.<\/p>\n<p><span class=\"extrawords\">assign assign assignment shift employee\u00a0 how to add an employee to the schedule\u00a0 how to add to a schedule\u00a0 howto add an employee to the schedule how to add an employee to the schedule\u00a0 shift can work\u00a0 replace employee\u00a0 remove employee from shift\u00a0 shift exchange assign shift assign shift to employee<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Replacements &#8211; Who&#8217;s Available &#8211; Re-assign a Shift If an employee calls in sick, calls out, or you would like to change the assignment for&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-replacements\/\">More<span class=\"screen-reader-text\">Replacements &#8211; Assign Employee to Shift &#8211; Who&#8217;s Available<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/234"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=234"}],"version-history":[{"count":27,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/234\/revisions"}],"predecessor-version":[{"id":7778,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/234\/revisions\/7778"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=234"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}