{"id":195,"date":"2018-05-01T20:37:24","date_gmt":"2018-05-01T20:37:24","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=195"},"modified":"2021-04-17T02:09:04","modified_gmt":"2021-04-17T02:09:04","slug":"h-send-reminders","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-send-reminders\/","title":{"rendered":"Send Reminders \/ Message Employees Working a Certain Date"},"content":{"rendered":"<p>You can send reminders to employees who are working certain dates &#8211; if you check off all employees, an email will be sent to\u00a0<strong>only to those who are scheduled<\/strong> for the date range chosen. It will send them a list of their upcoming shifts along with your optional message. On the <strong>EMPLOYEES&gt; Employees List<\/strong> page, check off the employees to be included in the reminder (usually all, or filter first on one Position and click <strong>&#8220;Select All&#8221;<\/strong>), then choose the date range for the shifts to include.\u00a0<strong>Reminders will be sent out only to the checked off employees who have shifts during that date range.<\/strong><\/p>\n<h3>To Send Schedule Reminders and message only those working a certain date or range<\/h3>\n<p>From any page:<\/p>\n<ul>\n<li>In the top menu, choose\u00a0<strong>EMPLOYEES<\/strong><\/li>\n<li>Optional &#8211; filter the view to just display one position or group or find by typing in name or phrase (<span class=\"red\"><strong>1.<\/strong><\/span>)<\/li>\n<li><strong>Check off the employees overall to be sure to\u00a0 include<\/strong>, or click the top checkbox to choose all (<span class=\"red\"><strong>2.<\/strong><\/span>)<\/li>\n<li>Click the\u00a0<strong>Send Reminder<\/strong>\u00a0(<span class=\"red\"><strong>3.<\/strong><\/span>)<\/li>\n<li>Choose a predefined\u00a0<strong>date range\u00a0<\/strong>or the begin and end dates<\/li>\n<li>Optional &#8211; add a subject line for the emails<\/li>\n<li>Optional &#8211; add a comment to be included in the reminder email<\/li>\n<li>Click the\u00a0<strong>Send Reminders<\/strong>\u00a0button<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Send-Reminders-Message-Employees-Working-a-Certain-Date.png\"><img class=\"aligncenter wp-image-3378 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Send-Reminders-Message-Employees-Working-a-Certain-Date.png\" alt=\"send reminders\" width=\"702\" height=\"647\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Send-Reminders-Message-Employees-Working-a-Certain-Date.png 702w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/03\/1-Send-Reminders-Message-Employees-Working-a-Certain-Date-300x276.png 300w\" sizes=\"(max-width: 702px) 100vw, 702px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>You will see a confirmation of all the emails sent out\u00a0(<strong>Any employee who does not have a shift during that date range is not sent a reminder<\/strong>).<\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Schedule-Reminders.png\"><img class=\"aligncenter wp-image-3760 size-full\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Schedule-Reminders.png\" alt=\"send reminder confirmation\" width=\"700\" height=\"303\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Schedule-Reminders.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2019\/04\/2-Schedule-Reminders-300x130.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h3>\nTo Send a message to a group of employees working at a certain time or day<\/h3>\n<p>From any page:<\/p>\n<ul>\n<li>In the top menu, choose\u00a0<strong>SCHEDULES &gt; Grid View (day or week)<\/strong><\/li>\n<li>Optional &#8211; filter the view to just display one position or group or find by typing in name or phrase\u00a0<\/li>\n<li>or sort the list by any column, ex. time<\/li>\n<li>Check off the employees to send message to<\/li>\n<li>Click the &#8220;<strong>Send Message<\/strong>&#8221; link at the bottom<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">option to send that group an email, emai those coming in, on now on later, message only the people scheduled today.auto reminders for employees at the beginning of each work week\u00a0 schedule reminder shift reminder<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You can send reminders to employees who are working certain dates &#8211; if you check off all employees, an email will be sent to\u00a0only to&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-send-reminders\/\">More<span class=\"screen-reader-text\">Send Reminders \/ Message Employees Working a Certain Date<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":164,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/195"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=195"}],"version-history":[{"count":10,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/195\/revisions"}],"predecessor-version":[{"id":7288,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/195\/revisions\/7288"}],"up":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/164"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=195"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}