{"id":188,"date":"2018-05-01T20:36:16","date_gmt":"2018-05-01T20:36:16","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=188"},"modified":"2022-01-03T18:11:53","modified_gmt":"2022-01-03T18:11:53","slug":"h-send-schedules","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-send-schedules\/","title":{"rendered":"Send \/ Email Schedules to Employees"},"content":{"rendered":"

Automatic emailing of schedules and changes:<\/h3>\n

Your account is defaulted to automatically send all employees an email when you\u00a0Publish<\/a>\u00a0or\u00a0Unpublish<\/a>\u00a0a schedule week. If the employee is scheduled that week, the notice will include a list of their shifts and any weekly employee schedule notes.<\/p>\n

Your\u00a0SETTINGS> Info<\/a><\/strong>\u00a0page controls whether notices are sent when you publish a schedule week.<\/p>\n

\"\"<\/a><\/p>\n

And, on the EMPLOYEES> Notification Grid<\/strong><\/a>, you can see whether each employee is set to have their schedule forwarded to email or notice of publishing sent to their text address.<\/p>\n

\"\"<\/a><\/p>\n

Tracking who was sent a schedule email:<\/h3>\n

After publishing, you can track who has been sent an email\u00a0\"icon<\/a> and who has confirmed receipt of that schedule email\u00a0 \"icon<\/a> on the\u00a0By Employee<\/a>\u00a0or\u00a0Statistics<\/a>\u00a0schedule view.<\/p>\n

Manually sending an Employee their schedule:<\/h3>\n

You can\u00a0send an individual employee their schedule via email<\/a>\u00a0from their\u00a0Employee Details<\/strong>\u00a0page. Note that sending the schedule this way does NOT allow you to track their status icons on the\u00a0By Employee<\/strong>\u00a0schedule view.<\/p>\n

Emailing Schedule Reminders:<\/h3>\n

You can\u00a0send reminders from the Employees List page<\/a>\u00a0to one or more employees who are scheduled during a defined date range. Note that sending reminders does NOT update or affect the status icons on the By Employee schedule view.<\/p>\n

 <\/p>\n

\nWhen you send schedules manually this does NOT affect the\u00a0status icons<\/a>\u00a0on the By Employee or Statistics schedule view. The status icons are only updated when employees are notified when you publish or when you make a published schedule change.<\/p>\n

\"\"<\/a><\/p>\n

resend the schedule to individual employees\u00a0 send emails to works on schedule emailing schedule\u00a0 sending schedule to one emploee<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Automatic emailing of schedules and changes: Your account is defaulted to automatically send all employees an email when you\u00a0Publish\u00a0or\u00a0Unpublish\u00a0a schedule week. If the employee is…<\/p>\n

MoreSend \/ Email Schedules to Employees<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":164,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/188"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=188"}],"version-history":[{"count":14,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/188\/revisions"}],"predecessor-version":[{"id":8260,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/188\/revisions\/8260"}],"up":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/164"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=188"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}