{"id":184,"date":"2018-05-01T20:35:33","date_gmt":"2018-05-01T20:35:33","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=184"},"modified":"2022-11-13T22:37:51","modified_gmt":"2022-11-13T22:37:51","slug":"h-publishing","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-publishing\/","title":{"rendered":"PUBLISH Schedule &#8211; How To"},"content":{"rendered":"<div class=\"inforight\">\n<h3 style=\"text-align: center;\"><b>Don&#8217;t see the<\/b><br \/>\n<b>Publish button?<\/b><\/h3>\n<hr \/>\n<ul>\n<li><span style=\"font-size: 10pt;\">Make sure you are on a Weekly view that has\u00a0 UNpublished shifts<\/span><\/li>\n<li><span style=\"font-size: 10pt;\">Some multi-week schedule views do not have a Publish button.<\/span><\/li>\n<li><span style=\"font-size: 10pt;\">Your <\/span><span style=\"font-size: 10pt;\"><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-main-mgr\/\">main manager<\/a><\/span><span style=\"font-size: 10pt;\"> may not have set your permissions to allow you to publish.<\/span><\/li>\n<\/ul>\n<\/div>\n<p>Once your schedule is finished and you want to make it viewable by your employees when they sign in, you can Publish it.\u00a0<strong>Publishing can be set to affect ALL POSITIONS in the account or you can <a href=\"https:\/\/when2work.com\/help\/mgr\/partial-publish\/\">choose only certain Positions to publish for the week<\/a>.<\/strong><\/p>\n<p>When you Publish a schedule, your employees will then be able to see the published shifts for that week when they sign into their <a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-send-emp-inst\/\">individual employee accounts<\/a>. Employees can also\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-email-notific\/h-email-notifcations\/\">choose to receive their published schedules via email<\/a>.<\/p>\n<p>Employees will see a &#8220;New Schedule&#8221; alert on their employee home page.<\/p>\n<p>Managers will see status icons on the\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-view-edit-sched\/h-tracking\/\">By Employee<\/a>\u00a0schedule view:<\/p>\n<p><img class=\"alignleft size-full noborder wp-image-1577\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_schviewed.gif\" alt=\"icone emp viewed most up to date schedule online\" width=\"27\" height=\"13\" \/>Employee has viewed their published shifts for that week<\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2022\/10\/schemailed-1.gif\"><img class=\"size-full wp-image-9010 alignleft\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2022\/10\/schemailed-1.gif\" alt=\"\" width=\"27\" height=\"13\" \/><\/a>Employee was emailed their latest published shifts or changes for that week<\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2022\/10\/schconfirmed-3.gif\"><img class=\"size-full wp-image-9011 alignleft\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2022\/10\/schconfirmed-3.gif\" alt=\"\" width=\"27\" height=\"13\" \/><\/a>Employee has clicked the email link to confirm receipt of their latest updated emailed schedule.<\/p>\n<p>If you would like to Publish more than one week at a time, you can navigate to the first week and then click\u00a0<strong>Publish<\/strong> &#8211; this will display all future weeks with shifts and you can choose how many weeks to Publish at that time. Publishing multiple weeks is only available when publishing all Positions.<\/p>\n<h3>Before publishing you may want to:<\/h3>\n<ul>\n<li>Check the\u00a0<strong><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-sched-view-layouts\/h-stats-view\/\">Statistics view<\/a><\/strong>\u00a0for details and totals on your shifts<\/li>\n<li>And use the <strong><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-analyze\/\">ANALYZE shifts<\/a>\u00a0<\/strong>function to check for any conflicts against the current employee work time preferences and constraints. Conflicts could occur if an employee has changed their work time preferences since you AutoFilled or created the schedule, or if unpublished shifts will then conflict with newly approved trades or if you <a href=\"https:\/\/when2work.com\/help\/mgr\/partial-publish\/\">partially publish<\/a>.<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> Publishing sends notifications to all employees for the affected positions if you have <a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-email-notific\/h-email-notifcations\/\">entered their email<\/a>\u00a0and that notification option has been chosen. Employees can click a link in the email to verify receipt of the schedule\u00a0<img class=\"alignnone size-full noborder wp-image-1579\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_schconfirmed.gif\" alt=\"icon confirmed receipt of their schedule\" width=\"27\" height=\"13\" data-wp-editing=\"1\" \/> \u00a0(You can turn off these notifications\u00a0on your\u00a0<strong><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-settings\/h-co-settings\/\">SETTINGS<\/a>\u00a0<\/strong>page). You also can send\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-send-emp-inst\/\">sign in instructions<\/a> to your employees before publishing the first time that will include <a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-each-emp-id\/\">their username and password<\/a>.<\/p>\n<h3>To Publish:<\/h3>\n<p>From any Unpublished weekly Schedule View:<\/p>\n<ul>\n<li><strong><a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-firstsched\/h-navigate\/\">Navigate<\/a><\/strong> to the week you want to Publish, (or the first week in a series of weeks you want to fully Publish)<\/li>\n<li>Click\u00a0<strong>Publish<\/strong>\u00a0to open the Publish Schedule window (which will display how your <strong>SETTINGS<\/strong> option is currently set &#8211; notifications On or Off)<\/li>\n<li>To Publish more than one week, change the radio button to choose the week you want to publish through\n<ul>\n<li>Click the\u00a0<strong>Publish<\/strong>\u00a0button<br \/>\n<a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspublish.png\"><img class=\"aligncenter size-full wp-image-7797\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspublish.png\" alt=\"\" width=\"700\" height=\"461\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspublish.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspublish-300x198.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/li>\n<\/ul>\n<\/li>\n<li>After publishing, the title at the top of the screen will show &#8220;Published Schedule&#8221; and the\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-troubleshoot\/h-buttons-missing\/\">buttons will change<\/a>.<\/li>\n<li>Some functions, such as\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-importing-schedules\/h-importing\/\">Import<\/a>,\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-auto-assign\/\">AutoFill<\/a>\u00a0and\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-view-edit-sched\/h-clearing-deleting\/\">Clear<\/a>, are not available after a schedule is fully published.\u00a0<\/li>\n<li>A WhenToWork email is sent to employees (who have\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-email-notific\/h-email-notifcations\/\">set up their notifications<\/a>) informing them that there is a new schedule.\u00a0<br \/>\n<a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspubbanner.png\"><img class=\"aligncenter size-full wp-image-7798\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspubbanner.png\" alt=\"\" width=\"700\" height=\"180\" srcset=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspubbanner.png 700w, https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2021\/08\/sspubbanner-300x77.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/li>\n<li><a href=\"https:\/\/when2work.com\/help\/mgr\/h-let-emps-signin\/h-each-emp-id\/\">Employees can then sign in<\/a> and see their schedule for published shifts using their own username\/password.<\/li>\n<\/ul>\n<p>Any employee with an email entered and has chosen that notification option, will also receive an email that includes their schedule, any schedule notes, and a list of any open shifts they can work.\u00a0<\/p>\n<p>You can\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-view-edit-sched\/h-tracking\/\">track<\/a> which employees have<\/p>\n<ul>\n<li><img class=\"alignnone size-full noborder wp-image-1577\" style=\"font-size: 1em;\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_schviewed.gif\" alt=\"icone emp viewed most up to date schedule online\" width=\"27\" height=\"13\" \/><span style=\"font-size: 1em;\">\u00a0 viewed the schedule<\/span><\/li>\n<li><img class=\"alignnone size-full noborder wp-image-1578\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_schemailed.gif\" alt=\"icon schedule has been emailed\" width=\"27\" height=\"13\" \/>\u00a0 been\u00a0sent an email, or<\/li>\n<li><img class=\"alignnone size-full noborder wp-image-1579\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/icon_schconfirmed.gif\" alt=\"icon confirmed receipt of their schedule\" width=\"27\" height=\"13\" \/>\u00a0 verified receipt of the email on the\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-sched-view-layouts\/h-stats-view\/\">Statistics<\/a>\u00a0or\u00a0<a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-view-edit-sched\/h-by-emp-drag-drop\/\">By Employee<\/a>\u00a0Schedule View.<\/li>\n<\/ul>\n<p>You also will see the &#8220;On Tradeboard&#8221; icon\u00a0\u00a0<img class=\"alignnone size-full noborder wp-image-1655\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/pdaicontradestrans2.png\" alt=\"on tradeboard icon\" width=\"18\" height=\"18\" \/> \u00a0and the &#8220;Trade Pending Approval&#8221; icon\u00a0\u00a0<img class=\"alignnone size-full noborder wp-image-1656\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/pdaicontradespend.png\" alt=\"pending trade approval icon\" width=\"18\" height=\"18\" \/> \u00a0on this view next to any shift on the Tradeboard or awaiting approval.<\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">&#8220;how to publish&#8221;, post a schedule, posting, make public, let employees see view schedule. publishing publishing publishing how to post a position how to post a position\u00a0 publish schedule publish schedulepublish schedule publish publish publish publish publish\u00a0 how to publish schedule how to publish schedule how to publish schedule\u00a0 post cal post cal\u00a0 enable public view publish\u00a0 shared schedules sharing scheduleds\u00a0 publish\u00a0 schedule publishing schedules publish a roster share how to publish a schedule how to publish a page\u00a0<strong>how to post unassigned shift<\/strong><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Don&#8217;t see the Publish button? Make sure you are on a Weekly view that has\u00a0 UNpublished shifts Some multi-week schedule views do not have a&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-auto-sched-week\/h-publishing\/\">More<span class=\"screen-reader-text\">PUBLISH Schedule &#8211; How To<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":164,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/184"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=184"}],"version-history":[{"count":37,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/184\/revisions"}],"predecessor-version":[{"id":9165,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/184\/revisions\/9165"}],"up":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/164"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=184"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}