{"id":137,"date":"2018-02-22T02:47:10","date_gmt":"2018-02-22T02:47:10","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=137"},"modified":"2023-07-21T16:53:51","modified_gmt":"2023-07-21T16:53:51","slug":"w2w-newest-features-added","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/w2w-newest-features-added\/","title":{"rendered":"W2W Newest Features"},"content":{"rendered":"

\"\"<\/a>Pro Plan Upgrade Option<\/h3>\n

Go Pro for Advanced Features<\/h4>\n

New option to upgrade and access a number of advanced features including automatic shift reminders, employee photos, API access and extended storage and autosaved messages.\u00a0More…<\/a><\/strong><\/p>\n

SSO – Single Sign On\u00a0<\/h3>\n

Google, Facebook & Microsoft<\/h4>\n

Available to all users on the desktop regular sign in page.<\/p>\n

\"\"<\/a><\/h3>\n

— On Now \/ Later Improvements<\/h3>\n

Now filter by Position and Category<\/h4>\n

Now the On Now and On Later pages have a Positions and Category filter to narrow down the view to just certain workers\/shifts.<\/p>\n

\"\"<\/a><\/p>\n

— Employee Details Includes a “History Tab”<\/h3>\n

Know details about employee creation, deletion and restoration<\/h4>\n

Now the Employee Details section has a new History tab that allows you to see details of changes to the employee since July 2023.\u00a0<\/p>\n

\"\"<\/a><\/p>\n

This tab also includes the employee’s recent login information for Pro Plan Subscribers.<\/p>\n

\n

— New “Block Display” Option<\/h3>\n

Three schedule views can use this new display<\/h4>\n

Now the Change Layout on the Calendar Weekly, Graphical and Chart views allow you to choose to display shifts in blocks.\u00a0<\/p>\n

\"\"<\/a><\/p>\n

— Shift History Addition<\/h3>\n

Indicator to show if the Send Notifications box was checked<\/h4>\n

Now the shift history has a checkmark if the manager had the box checked to “Notify affected employees” when they performed that action. This does not indicate whether the employee was set up to get notified at that time, just that the box was checked with the shift was modified.\u00a0\u00a0<\/p>\n

\"\"<\/a><\/p>\n

\n

— New Feature for Employees who use Alexa<\/h3>\n

Employees can use our new W2W “Work Assistant” for Alexa<\/h4>\n

Now employees\u00a0 who use Alexa have another way to find out about their schedule and use W2W by using our new skill.\u00a0 \u2192More<\/a><\/p>\n

— New Option to export emails for those scheduled a certain day\u00a0<\/h3>\n

Schedule Grid view now includes an “Export Emails”<\/h4>\n

Now if you need to email a group of people scheduled a certain day or time you can check them off on the Schedules Grid and use the “Export Emails to Clipboard” link and then paste those emails into your email “to” field.\u00a0 This can be handy for emailing special shift information or files.\u00a0 If someone is scheduled for more than one selected shift, their email is only included once.<\/p>\n

\"\"<\/a><\/p>\n

— New Chart Schedule View\u00a0<\/h3>\n

With new options to hide days of week and group by time<\/h4>\n

Now all the chart displays are combined into one Chart view with many “Change Layout” options, including showing\/hiding days of the week<\/strong><\/span> and showing shift times in the first column and names in the day cells.\"\"<\/a><\/strong><\/span><\/p>\n

\"\"<\/a><\/strong><\/span>\"\"<\/a><\/p>\n

\u2192More<\/a><\/p>\n

— New Option on the Weekly & Monthly Calendar Schedule Views<\/h3>\n

New Change Layout option to list shifts by time<\/h4>\n

Using the “Change Layout” option you can now list shifts by time only by choosing the option of “Group by: None”.<\/p>\n

\"\"<\/a><\/p>\n

— “By Employee” Schedule View Loads Faster<\/h3>\n

Now when you use the By Employee schedule view you may notice it is faster loading than before!
\n\"\"<\/a><\/p>\n

— “Switch List” Top Menu Colored to Match User Color<\/h3>\n

Now you can quickly know which user you are viewing<\/span><\/h4>\n

When using a Switch list<\/a> you can now see quickly which user you are displaying based on the top menu user color choice.<\/p>\n

\"\"<\/a><\/p>\n

\"\"<\/a><\/h3>\n

\u2192More<\/a><\/p>\n

— “By Position – Weekly” Schedule View Improved<\/h3>\n

Now includes week totals<\/span><\/h4>\n

On the “By Position – Weekly” schedule view you can now not only include the daily and by position total shifts and hours but also the totals for the week. Use the “Change Layout” link to turn on totals.
\n\"\"<\/a><\/p>\n

— “Calendar Weekly” Schedule View Improved<\/h3>\n

Now includes option to freeze navigation at the bottom<\/h4>\n

Using the “Change Layout” link you can choose to have the navigation stay on the screen even when you scroll down a long schedule if you uncheck the option to “Show the date header once” option.
\n\"\"<\/a><\/p>\n

— Option to hide logo on all printouts<\/h3>\n

To help keep your printouts shorter<\/h4>\n

Now managers with permission to change company settings can set the account wide option to show the logo on printouts. Uncheck the “Show logo on printouts” checkbox and click Save to hide the logo on all account printouts.
\n\"\"<\/a><\/p>\n

— Reports > Custom Reports now have new date range choice<\/h3>\n

Quickly choose “Last 2 Weeks”<\/h4>\n

Running reports for the last two weeks just got easier using the new date range option.
\n\"\"<\/a><\/p>\n

— Google Calendar Export Improvements<\/h3>\n

Back end improvements to help speed up and make the Google Calendar Export feature even more reliable and useable by all institutions, including those using Google Workspace Education etc.<\/p>\n

— New Help Widget for quick answers to questions<\/h3>\n

Just click the circle with the question mark<\/h4>\n

Now on many pages you can click the circle with a question mark to see a list of handy links to help pages and demos related to that page and also a quick way to search the help right from that page.
\n\"\"<\/a><\/p>\n

— Time Off Grid Improvements<\/h3>\n

Now see hire dates and delete multiple entries<\/h4>\n

Now on the Time Off Grid the hire date can be included using the “Select Columns” link and also the main manager can check off and delete multiple entries.
\n\"\"<\/a><\/p>\n

\n

— Add Shifts from the Employee Details Schedule page<\/h3>\n

Providing a quick way add shifts for an employee<\/h4>\n

Now managers with permission to add shifts can click a date or day cell on the the Employee Details Weekly Schedule<\/strong> page to add shifts similar to the By Employee schedule view.\"\"<\/a><\/p>\n

— New Reports – Recent Tradeboard Activity Exports<\/h3>\n

Providing a quick way to summarize trades in an export<\/h4>\n

\"\"<\/a><\/p>\n

These three new exports on the Reports> Custom Reports<\/strong> page are all filtered information from the \u201cRecent Shift History\u201d export, to contain just specific actions including:<\/p>\n

Tradeboard – Recent Posts\u00a0<\/strong>
\nIncludes when employees have posted their shift to the Tradeboard<\/p>\n

Tradeboard – Recent Offers\u00a0<\/strong>
\nIncludes employees offerings to pick up available unassigned shifts or offer to work shifts that another employee has posted on Tradeboard.<\/p>\n

Tradeboard – Recent Posts & Offers<\/strong>
\nIncludes both the posts and offers by employees.
\n\u2192More<\/a><\/p>\n

–Auto Export Sync with Telephone Timesheets<\/h3>\n

Their customers can set up to automatically send shifts<\/h4>\n

Existing customers of the third party software system “Telephone Timesheets” (TTS) can now send a request to have their WhenToWork schedule data automatically synced to their separate TTS time clock system.\u00a0 Changes made in WhenToWork then automatically appear in TTS.
\n\"\"<\/a>There is also a link to find out more information about this separate company’s time clock system for any W2W customers looking for a new time clock solution. \u00a0
\n\u2192More<\/a>.<\/p>\n

–Time Off Grid View Can Now Show Hire Date<\/h3>\n

For those who consider seniority when granting time off\u00a0<\/h4>\n

Using the “Select Columns” link on the Time Off>Grid view, you can choose to add the Hire Date column to the grid.<\/p>\n

\"\"<\/a><\/p>\n

–Employee Status Icons<\/h3>\n

A quick visual way to designate employees<\/h4>\n

This allows managers with permission to edit employees to set each employee to display a certain icon on all schedules views, the employee list and the new time off grid.<\/p>\n

If you enter labels for the icons those will appear in a legend at the bottom of each page.<\/p>\n

Some examples of how you might use these icons is for designating which employees\u00a0 are full or part time, or to indicate employee is a minor etc.\u00a0 \u2192More<\/a>.<\/p>\n

\"\"<\/a><\/p>\n

\n

–Shift History is now expanded to save for 90 days<\/h3>\n

You asked for it and we added it!<\/h4>\n

Now you can access shift history information for up to 90 days in the Shift History window<\/strong> and also in the Recent Shift History export in the Reports<\/strong> section.<\/p>\n

–New Time Off Grid<\/h3>\n

Quickly filter, sort and find time off over a date range<\/h4>\n

In the manager interface there is a new tab to access the grid of time off.\u00a0 Choose a date range, filter or find to narrow down the list.\u00a0 You can then print the list or check off rows and export to clipboard for use in other programs. \u2192More<\/a>.<\/p>\n

\"\"<\/a><\/p>\n

–Bulk Edit\/Reassign Shifts Over Multiple Future Shifts<\/h3>\n

Quickly update future schedules\u00a0<\/h4>\n

Managers with permission to edit shifts can use our Search feature to locate future shifts and then unassign them.<\/p>\n

The main manager can not only unassign future shifts over multiple weeks<\/strong> but can also reassign or bulk edit<\/strong> those shifts across multiple weeks.<\/p>\n

\"\"<\/a><\/p>\n

–Calendar Daily View – new display options<\/h3>\n

New streamlined display of the day<\/h3>\n

This new option for the Calendar Daily view can be set using the Change Layout option.\u00a0 This view includes the new employee status icons and tradeboard icons.<\/p>\n

This more streamlined view of the day similar to the Calendar Weekly view that includes option to show the time off.<\/span><\/p>\n

\"\"<\/a><\/span><\/p>\n

–New Option on the By Position Daily Schedule View<\/h3>\n

Show total hours per day<\/h3>\n

Now you can display the total hours for the day by choosing that option in the “Change Layout” on the By Position<\/strong> Daily schedule view.<\/p>\n

\"\"<\/a><\/p>\n

–New option to prevent Employees from entering address \/ phone<\/h3>\n

Information can still be set or left blank by manager<\/h4>\n

Employees can always see their own address and phone that have been entered, but you now can prevent them from adding or editing that information on your Settings>Company Settings<\/strong> page
\n\"\"<\/a><\/p>\n

–View Employee Push Notices<\/h3>\n

Keep tabs on which In-app notifications employees have chosen. These are set up by the individual employee from their phone app but now can be viewable by managers on the employee notifications page.<\/p>\n

\"\"<\/a><\/p>\n

\u00a0<\/h3>\n
\n

New \u2018Time Off \u2013 Details\u2019 export option<\/h3>\n

The \u2018Reports\u2019 section now has an option to export\u00a0 a csv file of individual time off entries for those that want time off details (not just a summary)<\/p>\n

\"\"<\/a><\/p>\n

\u00a0<\/h3>\n

Calendar-Monthly schedule view now shows Tradeboard icons<\/h3>\n

Now the SCHEDULES> Calendar> Month<\/strong> displays the tradeboard icons for pending approval and posted shifts\u00a0<\/p>\n

\n

Quickly message all available to work a shift<\/h3>\n

From the Shift Change window<\/h4>\n

When you set a published shift to unassigned employees can be notified automatically that a new shift is on the tradeboard.\u00a0 A new option has been added that will allow managers to click a shift to see a list of who is available\u00a0 and then select those who are available and send them a message about that shift.<\/p>\n

On any schedule view:<\/strong><\/p>\n