{"id":123,"date":"2018-02-22T02:44:01","date_gmt":"2018-02-22T02:44:01","guid":{"rendered":"https:\/\/when2work.com\/help\/mgr\/?page_id=123"},"modified":"2023-07-22T17:57:50","modified_gmt":"2023-07-22T17:57:50","slug":"h-multiple-loc","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/mgr\/h-multiple-loc\/","title":{"rendered":"Schedule Multiple Locations or Departments \u25b6"},"content":{"rendered":"<h2>Special Scheduling Situations<\/h2>\n<p><iframe title=\"Setting Up Multiple Locations or Departments\" src=\"https:\/\/player.vimeo.com\/video\/842608065?dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<p>Two options &#8211; use one WhenToWork account or separate accounts (linked for billing purposes only).<\/p>\n<h2>Option 1: <strong><span class=\"red\">Use ONE ACCOUNT<\/span><\/strong><\/h2>\n<p><strong>You want to have the option to view some or all locations in one display OR if any employee works at multiple locations, use One Account.<\/strong><\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/oneaccount300.gif\"><img class=\"aligncenter  wp-image-1536\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/oneaccount300.gif\" alt=\"One WhenToWork Account\" width=\"244\" height=\"188\" \/><\/a><\/p>\n<p><strong><span class=\"red\">If any employees work at more than one location or department or you just want to keep things simple&#8230;Use ONE ACCOUNT<\/span><\/strong><\/p>\n<p>This way employees will never be double-booked across locations and everyone will only need one username\/password.\u00a0 <a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-special-sched\/h-multiple-loc-one-acct\/\">\u2192More<\/a><\/p>\n<hr \/>\n<h2>Option 2 &#8211; <a href=\"https:\/\/when2work.com\/help\/mgr\/w2w-pro-plan\/\">Pro Plan<\/a>: <strong><span class=\"red\">Consider multiple linked accounts<\/span><\/strong><\/h2>\n<p><strong>No Employees shared &#8211; use Separate Accounts linked for billing only.*<\/strong><\/p>\n<p><a href=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/twoaccounts300.gif\"><img class=\"aligncenter  wp-image-1538\" src=\"https:\/\/when2work.com\/help\/mgr\/wp-content\/uploads\/sites\/2\/2018\/06\/twoaccounts300.gif\" alt=\"Linked accounts\" width=\"255\" height=\"196\" \/><\/a><\/p>\n<p><strong><span class=\"red\">If no employee works at more than one location&#8230;<\/span><\/strong><\/p>\n<p><strong><span class=\"red\">Consider separate linked accounts<\/span><\/strong><\/p>\n<p>This allows one payment to cover the combined total employees in all linked accounts and you will have totally separate schedules and sign-ins for each account. This also allows managers to only receive notices about employees in that account. <a href=\"https:\/\/when2work.com\/help\/mgr\/h-sub-special-sched\/h-multiple-loc-linked-accts\/\">\u2192More<\/a><\/p>\n<hr \/>\n<h2 style=\"text-align: center;\"><span style=\"color: #993300;\"><strong>Quick List of Option Differences<\/strong><\/span><\/h2>\n<table dir=\"ltr\" style=\"width: 100%; height: 492px;\" border=\"1\" cellspacing=\"0\" cellpadding=\"0\">\n<colgroup>\n<col width=\"334\" \/>\n<col width=\"81\" \/>\n<col width=\"372\" \/><\/colgroup>\n<tbody>\n<tr style=\"height: 36px;\">\n<td style=\"height: 36px; width: 42.2517%; border: 2px solid white; text-align: center;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Schedule all in ONE ACCOUNT&quot;}\"><strong>Option 1 <br \/>\nSchedule all in ONE ACCOUNT<\/strong><\/td>\n<td style=\"border: 2px solid white; vertical-align: top;\" rowspan=\"9\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;(the cost is\\n the same)&quot;}\">\n<span style=\"font-size: 8pt;\">\u00a0<\/span><\/td>\n<td style=\"height: 36px; border: 2px solid white; width: 47.0199%; text-align: center;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Use MULITPLE LINKED ACCOUNTS&quot;}\"><strong><a href=\"https:\/\/when2work.com\/help\/mgr\/w2w-pro-plan\/\">Pro Plan<\/a><br \/>\nOption 2<br \/>\nUse MULTIPLE LINKED ACCOUNTS<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"height: 48px; width: 42.2517%; border: 2px solid white; background: #efefef;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Managers &amp; employees can see all locations' schedules&quot;}\"><span style=\"font-size: 12pt;\">Managers &amp; employees can see all locations&#8217; schedules<\/span><\/td>\n<td style=\"height: 48px; border: 2px solid white; background: #efefef; width: 47.0199%;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Users can only see schedules for location in account&quot;}\">Users can only see schedules for location in account<\/td>\n<\/tr>\n<tr style=\"height: 72px;\">\n<td style=\"height: 72px; width: 42.2517%; border: 2px solid white; background: #efefef;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Each user has one login to access all locations&quot;}\"><span style=\"font-size: 12pt;\">Each user has one login to access all locations<\/span><\/td>\n<td style=\"height: 72px; border: 2px solid white; background: #efefef; width: 47.0199%;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Separate login required for each account you need to access (switch list can help with quickly changing between accounts)&quot;}\">Separate login required for each account you need to access (switch list can help with quickly changing between accounts)<\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"height: 48px; width: 42.2517%; border: 2px solid white; background: #efefef;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Ability to view locations separately or all together&quot;}\"><span style=\"font-size: 12pt;\">Ability to view locations separately or all together<\/span><\/td>\n<td style=\"height: 48px; border: 2px solid white; background: #efefef; width: 47.0199%;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Views only show that account's schedule &amp; employees&quot;}\">Views only show that account&#8217;s schedule &amp; employees<\/td>\n<\/tr>\n<tr style=\"height: 72px;\">\n<td style=\"height: 72px; width: 42.2517%; border: 2px solid white; background: #efefef;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Manager permissions apply to all locations (if able to edit shifts can edit all location's shifts)&quot;}\"><span style=\"font-size: 12pt;\">Manager permissions apply to all locations (if able to edit shifts can edit all location&#8217;s shifts)<\/span><\/td>\n<td style=\"height: 72px; border: 2px solid white; background: #efefef; width: 47.0199%;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Managers can only make changes in their account&quot;}\">Managers can only make changes in their account<\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"height: 48px; width: 42.2517%; border: 2px solid white; background: #efefef;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;No ability to limit manager notices to a single location&quot;}\"><span style=\"font-size: 12pt;\">No ability to limit manager notices to a single location<\/span><\/td>\n<td style=\"height: 48px; border: 2px solid white; background: #efefef; width: 47.0199%;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Notifications can be specific to locations&quot;}\">Notifications can be specific to locations<\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"height: 48px; width: 42.2517%; border: 2px solid white; background: #efefef;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Employees scheduled in multiple locations will not be doublebooked&quot;}\"><span style=\"font-size: 12pt;\">Employees scheduled in multiple locations will not be double-booked<\/span><\/td>\n<td style=\"height: 48px; border: 2px solid white; background: #efefef; width: 47.0199%;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Shared employees could be doubebooked&quot;}\">Shared employees could be double-booked<\/td>\n<\/tr>\n<tr style=\"height: 72px;\">\n<td style=\"height: 72px; width: 42.2517%; border: 2px solid white; background: #efefef;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;Employees are counted once in \\&quot;total employees\\&quot;&quot;}\"><span style=\"font-size: 12pt;\">Employees are counted once in &#8220;total employees&#8221;<\/span><\/td>\n<td style=\"height: 72px; border: 2px solid white; background: #efefef; width: 47.0199%;\" data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;If employees are entered into multiple accounts they will be counted multiple times (potentially increasing cost)&quot;}\">If employees are entered into multiple accounts they will be counted multiple times (potentially increasing cost)<\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"height: 48px; width: 42.2517%; border: 2px solid white; background: #efefef;\"><span style=\"font-size: 12pt;\">Global employee permissions apply to all locations<\/span><\/td>\n<td style=\"height: 48px; border: 2px solid white; background: #efefef; width: 47.0199%;\">Global employee permissions can be different for each location<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>*If your locations do not share employees and you need to keep the billing separate, you&#8217;ll want to schedule each of them in their own separate account (set up a new free trial), not an account linked under your group.<\/p>\n<p><span class=\"extrawords\">set up a second location for my account add location add locations more department departments separate schedules adding master account to manager multiple locations.\u00a0 Is it possible for one account to view all sites, but the sites only able to see the schedule for that site Am I allowed to make a second schedule on the same account?\u00a0 We have two departments with in the same unit and operate with two different schedules\u00a0 creating departments creating departments new adding\u00a0 How do I set up a second schedule\u00a0 multiple locations\u00a0 how to manage\u00a0 locations\u00a0 multiple calendars\u00a0 multiple location\u00a0 how to set up separate schedules add departjmtnt\u00a0 set up a separate schedule<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Special Scheduling Situations Two options &#8211; use one WhenToWork account or separate accounts (linked for billing purposes only). Option 1: Use ONE ACCOUNT You want&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/mgr\/h-multiple-loc\/\">More<span class=\"screen-reader-text\">Schedule Multiple Locations or Departments \u25b6<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/123"}],"collection":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/comments?post=123"}],"version-history":[{"count":51,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/123\/revisions"}],"predecessor-version":[{"id":9843,"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/pages\/123\/revisions\/9843"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/mgr\/wp-json\/wp\/v2\/media?parent=123"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}