Currently, when you publish a week, all employees who have chosen to be notified when a new week is published, will receive notice of the published week even if they are not assigned any shifts that week.
We hope to add a future update with the ability to prevent unscheduled employees from receiving notifications when a week is published. For now, you can turn off that notification for certain employees if you like on your EMPLOYEES>Notifications Grid page.
Stop Sending Publish Notifications to Employees Without Shifts
When a schedule is Published and your Company Info page is set to “Yes” for “Send notices when Publish/Unpublish” then all employees who are set to be notified that a week is Published will receive an email, even if they were not scheduled to any shifts that week.
Our techs can customize your account so that the Publish notification is only sent to employees with shifts on the schedule.
To request this change to your account, the main manager can click the “Contact W2W” link at the bottom of your manager homepage and send us the request to stop “Publish Notices to employees who are not scheduled” and our techs can make the change.