{"id":916,"date":"2018-05-04T19:57:29","date_gmt":"2018-05-04T19:57:29","guid":{"rendered":"https:\/\/when2work.com\/help\/guide\/?page_id=916"},"modified":"2019-04-18T22:25:37","modified_gmt":"2019-04-18T22:25:37","slug":"block-time-off-dates","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/guide\/h-sub-time-off-cannot\/block-time-off-dates\/","title":{"rendered":"&#8211; Block Time Off Dates"},"content":{"rendered":"<p>You can prevent helpers from entering any time off requests entirely on the\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-let-emps-signin\/h-controlling-emps\/\"><strong>SETTINGS<\/strong>&gt;Global Helper Permissions<\/a>\u00a0page.<\/p>\n<p>But if you would like to let helpers request time off, you can also set certain dates to be blocked &#8211; so that they cannot ask for time off on those dates going forward.<\/p>\n<p>You can block time off requests for all helpers (all Positions) or just certain helpers who can work certain Positions. \u00a0So for instance if you add a time off block for one Position &#8220;cashier&#8221; on December 3, then any helper who is allowed to work the cashier Position will not be able to request that date off going forward.<\/p>\n<p>Coordinators with permission to BOTH &#8220;Approve \/ Deny Requests&#8221; AND &#8220;Change Organization Settings&#8221; can add time off blocks. \u00a0If you do not see this option please contact the account main coordinator.<\/p>\n<h2>To Add a Time Off Date Block<\/h2>\n<ul>\n<li>In the top menu choose\u00a0<strong>TIME OFF&gt; <\/strong>Time Off Blocked Dates.<\/li>\n<li>If you will be setting the block for only a certain Position,\u00a0<strong>choose that first in the top Positions dropdown<\/strong><\/li>\n<li>Navigate the calendar to the desired month and click a date<\/li>\n<li>You will see any approved, pending or denied time off for that date (and for that Position if one is chosen)<\/li>\n<li>Optional &#8211; enter a coordinator note (which can only be seen by other coordinators)<\/li>\n<li>Click the\u00a0<strong>Add New Block<\/strong>\u00a0button<\/li>\n<li>Click\u00a0<strong>Yes<\/strong>\u00a0when prompted<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2019\/04\/1-Block-Time-Off-Dates.png\"><img loading=\"lazy\" class=\"aligncenter wp-image-3866 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2019\/04\/1-Block-Time-Off-Dates.png\" alt=\"time off blocked out dates\" width=\"700\" height=\"400\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2019\/04\/1-Block-Time-Off-Dates.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2019\/04\/1-Block-Time-Off-Dates-300x171.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>The Blocked Dates grid below will now show the new block for that date.<\/p>\n<p>Now helpers for that position will be prevented from submitting new time offs for that date. \u00a0Also the\u00a0<strong>TIME OFF&gt;<\/strong>Pending Time Off page will show an alert if any already submitted request is for that now blocked date.<\/p>\n<p>To edit the coordinator description of a block &#8211; double click in the grid description and make the change and then click\u00a0<strong>Save<\/strong>.<\/p>\n<p>Note that if you have enabled helpers to see Everyone&#8217;s Time Off on your<strong>\u00a0<\/strong><a href=\"https:\/\/when2work.com\/help\/guide\/h-let-emps-signin\/h-controlling-emps\/\"><strong>SETTINGS<\/strong>&gt;Global Helper Permissions<\/a>\u00a0page, they will see both a list of approved Time Off requests and a current count of how many requests are pending for that date already &#8212; so if they know that there is a limit, they will have a good idea that you are at or near that limit when submitting their request.<\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">prevent helper from requesting dates time off, stop, block out dates, black out dates times,\u00a0deadlines on requests for time off<br \/>\nredline certain days for time off requests<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You can prevent helpers from entering any time off requests entirely on the\u00a0SETTINGS&gt;Global Helper Permissions\u00a0page. But if you would like to let helpers request time&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/guide\/h-sub-time-off-cannot\/block-time-off-dates\/\">More<span class=\"screen-reader-text\">&#8211; Block Time Off Dates<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":900,"menu_order":8,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/916"}],"collection":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/comments?post=916"}],"version-history":[{"count":1,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/916\/revisions"}],"predecessor-version":[{"id":5040,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/916\/revisions\/5040"}],"up":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/900"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/media?parent=916"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}