{"id":904,"date":"2018-05-04T19:54:12","date_gmt":"2018-05-04T19:54:12","guid":{"rendered":"https:\/\/when2work.com\/help\/guide\/?page_id=904"},"modified":"2020-09-25T22:48:54","modified_gmt":"2020-09-25T22:48:54","slug":"h-partial-time-off","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/guide\/h-partial-time-off\/","title":{"rendered":"&#8211; Partial Day Time Off- Repeating"},"content":{"rendered":"<p>Partial day Time Offs can be repeated for up to 15 more weeks so they can be used to block out time for students&#8217; classes that repeat over a number of weeks.<\/p>\n<h2>Time Off can be created in two ways:<\/h2>\n<ol>\n<li>\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-time-off-cannot\/h-emp-ent-timeoff\/\">Helper can sign in and enter a partial day Time Off request<\/a>\u00a0which is then sent to the coordinator to be approved or denied. Coordinators receive notification of the request and can approve\/deny on the &#8220;Trades Pending&#8221; page<\/p>\n<\/li>\n<li>\n<p><strong>Coordinators can enter Time Off<\/strong>\u00a0for the helper using the\u00a0<strong>Helper&#8217;s Time Off\u00a0<\/strong>window which can be accessed two different ways:<\/p>\n<ol>\n<li><strong>To enter Partial Day Time Off for a helper using the BY HELPER schedule view:\u00a0<\/strong><br \/>\nFrom the\u00a0By Helper\u00a0Schedule View:<\/p>\n<ul>\n<li><strong>Navigate<\/strong>\u00a0to the correct week<\/li>\n<li><strong>Click the cell\u00a0<\/strong>that corresponds to the day and helper to open the\u00a0<strong>Quick Shift ADD<\/strong>\u00a0window<\/li>\n<li>In the upper right, click the\u00a0&#8220;<strong>Add Time Off<\/strong>&#8221;\u00a0link to open the Time Off window<\/li>\n<li>On the calendar\u00a0<strong>click the day<\/strong>\u00a0to start the Time Off<\/li>\n<li>Click the\u00a0<strong>Partial Time Off<\/strong>\u00a0radio button<\/li>\n<li>Enter the begin and end times<\/li>\n<li>Enter the number of additional weeks to add this Time Off (up to 15)<\/li>\n<li>Click the\u00a0<strong>Add New Time Off<\/strong>\u00a0button<\/li>\n<li>The Time Off is added and if the helper has\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-email-notific\/h-email-notifcations\/\">set their notifications<\/a>\u00a0to notify them when a Time Off is added or approved, they will be notified by email or text message.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>\nNote if dates are highlighted pink or red on the calendar, this means that helpers cannot ask for those days off. You can add the time off even though that date is blocked by agreeing when warned.<br \/>\n<a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddpartto-1.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-5022\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddpartto-1.png\" alt=\"\" width=\"700\" height=\"560\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddpartto-1.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddpartto-1-300x240.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ol start=\"2\">\n<li><strong>OR to access the Time Off window from an helper&#8217;s details section<\/strong>: <br \/>\nFrom any page:<\/p>\n<ul>\n<li>Click on the <strong>helper name<\/strong>\u00a0to open the Helper Details window<\/li>\n<li>Click the\u00a0<strong>TIME OFF\u00a0<\/strong>tab<\/li>\n<li>Click the &#8220;<strong>ADD\/Delete Time Off<\/strong>&#8221;\u00a0link<\/li>\n<li>On the calendar\u00a0<strong>click the day<\/strong>\u00a0to start the Time Off<\/li>\n<li>Click the\u00a0<strong>Partial Time Off<\/strong>\u00a0radio button<\/li>\n<li>Enter the begin and end times<\/li>\n<li>Enter the number of additional weeks to add this Time Off<\/li>\n<li>Click the\u00a0<strong>Add New Time Off\u00a0<\/strong>button<\/li>\n<li>The Time Off is added and if the helper has\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-email-notific\/h-email-notifcations\/\">set their notifications<\/a>\u00a0to notify them when a Time Off is added or approved, they will be notified by email or text message.\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddtimeoff2.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-5024\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddtimeoff2.png\" alt=\"\" width=\"700\" height=\"618\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddtimeoff2.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssaddtimeoff2-300x265.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Partial day Time Offs can be repeated for up to 15 more weeks so they can be used to block out time for students&#8217; classes&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/guide\/h-partial-time-off\/\">More<span class=\"screen-reader-text\">&#8211; Partial Day Time Off- Repeating<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/904"}],"collection":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/comments?post=904"}],"version-history":[{"count":4,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/904\/revisions"}],"predecessor-version":[{"id":5279,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/904\/revisions\/5279"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/media?parent=904"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}