{"id":532,"date":"2018-05-02T21:17:23","date_gmt":"2018-05-02T21:17:23","guid":{"rendered":"https:\/\/when2work.com\/help\/guide\/?page_id=532"},"modified":"2020-09-19T18:18:10","modified_gmt":"2020-09-19T18:18:10","slug":"h-availability","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/guide\/h-availability\/","title":{"rendered":"Availability \/ Coverage Daily View"},"content":{"rendered":"<p>The Availability &#8211; Coverage View allows a quick spreadsheet type daily overview of all helpers, listed by Position &#8211; when they are scheduled, they are superimposed on a grid that includes their\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-let-emps-signin\/h-emp-prefs\/\">work time preferences<\/a>\u00a0and granted\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-time-off-cannot\/h-mgr-ent-timeoff\/\">time off<\/a>. You can change the range of hours that display (and even save different ranges) to focus just on that time range.<\/p>\n<h2>To View Availability &#8211; Coverage<\/h2>\n<p>From any weekly Schedule View:\u00a0<\/p>\n<ul>\n<li>In the top menu, hover over Schedule and choose\u00a0<strong>Availability<\/strong>\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildonfig.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-4785\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildonfig.png\" alt=\"\" width=\"700\" height=\"547\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildonfig.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildonfig-300x234.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Select a Different Time Period to Display<\/h2>\n<p>On the Availability Schedule View:\u00a0<\/p>\n<ul>\n<li>In the Display Time dropdown in the upper right, choose\u00a0<strong>Select Times<\/strong>\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildisplay.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-4787\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildisplay.png\" alt=\"\" width=\"700\" height=\"399\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildisplay.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssavaildisplay-300x171.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<ul>\n<li>Choose the\u00a0<strong>Start and End<\/strong>\u00a0times for this display<\/li>\n<li>If you would like to save this time period as a shortcut, type in a name\u00a0<\/li>\n<li>Click the\u00a0<strong>Save<\/strong>\u00a0button<\/li>\n<\/ul>\n<p>If you saved the display time period, it will now show in the Select Times dropdown for quick access.\u00a0<br \/>\n\u00a0 Use the\u00a0&#8220;<strong>Change Layout<\/strong>&#8221;\u00a0link to include:<\/p>\n<ul>\n<li>Totals for each position showing how many helpers are working for each 15 minute time slot<\/li>\n<li>Totals for each position showing how many helpers are available\u00a0<\/li>\n<li>The number of hours each helper has left before reaching their set maximum hours per week\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssconfigavail.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-4788\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssconfigavail.png\" alt=\"\" width=\"500\" height=\"564\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssconfigavail.png 500w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/ssconfigavail-266x300.png 266w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">how many helpers are scheduled (per half hour) during the scheduled work day count number scheduled at all times<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Availability &#8211; Coverage View allows a quick spreadsheet type daily overview of all helpers, listed by Position &#8211; when they are scheduled, they are&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/guide\/h-availability\/\">More<span class=\"screen-reader-text\">Availability \/ Coverage Daily View<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":11,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/532"}],"collection":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/comments?post=532"}],"version-history":[{"count":2,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/532\/revisions"}],"predecessor-version":[{"id":4789,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/532\/revisions\/4789"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/media?parent=532"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}