{"id":457,"date":"2018-05-02T20:57:40","date_gmt":"2018-05-02T20:57:40","guid":{"rendered":"https:\/\/when2work.com\/help\/guide\/?page_id=457"},"modified":"2020-09-25T23:14:02","modified_gmt":"2020-09-25T23:14:02","slug":"h-publish-open","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/guide\/h-publish-open\/","title":{"rendered":"Publish Open Schedule"},"content":{"rendered":"<p><strong>Publish an &#8220;Open&#8221; Schedule &#8211; Allow helpers to Pick Up Unassigned Shifts Online<\/strong><\/p>\n<p>You can publish a schedule with some or all of your shifts open (unassigned) and have the helpers sign into their account and choose shifts off the Tradeboard. This method is used by many volunteer organizations.\u00a0<\/p>\n<h2>To have open shifts appear on the Helper Tradeboard after Publishing:<\/h2>\n<p>From any page:\u00a0<\/p>\n<ul>\n<li>In the top menu, hover over\u00a0<strong>SETTINGS<\/strong>\u00a0and choose\u00a0<strong>Global Helper Permissions<\/strong>\u00a0<\/li>\n<li>Scroll down to the Tradeboard permissions section and for &#8220;<strong>20.\u00a0Can see &amp; pickup UNASSIGNED SHIFTS<\/strong>&#8220;. Choose the setting you prefer<\/li>\n<li>Optional &#8211; set to allow helpers to not only view open shifts on the Tradeboard, but also see the open shifts on &#8220;8. &#8220;Everyone&#8217;s Schedule&#8221; and &#8220;9. Can see UNASSIGNED SHIFTS on Everyone&#8217;s Schedule views&#8221;<\/li>\n<li>Click the\u00a0<strong>Save<\/strong>\u00a0button<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspickupopen.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-5257\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspickupopen.png\" alt=\"\" width=\"700\" height=\"764\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspickupopen.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspickupopen-275x300.png 275w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Tradeboard settings have three options:<\/h2>\n<ul>\n<li>\n<p>&#8220;<strong>Never<\/strong>&#8221;\u00a0&#8211; Helpers cannot see or pick up Unassigned shifts.<\/p>\n<\/li>\n<li>\n<p>&#8220;<strong>With Coordinator Approval<\/strong>&#8221; &#8211; Helpers can see Unassigned shifts on the Tradeboard and can submit a request to pick them up. When they click to request to pick up a shift, the request is sent to the coordinator for approval. (More than one helper can request to pick up the same Unassigned shift and they will see the number of other requests that have already been submitted for that shift). The coordinator views the requests, listed in the order they were received, and selects one to approve. Upon approval by the coordinator, that helper is notified and scheduled to work the shift and it is then removed from the Tradeboard.<\/p>\n<p>Helpers can cancel their own shift pick up request at any time before coordinator has denied or approved it, using the &#8220;<strong>Cancel This Request<\/strong>&#8221;\u00a0link on their <strong>TRADES<\/strong> page.<\/p>\n<\/li>\n<li>\n<p>&#8220;<strong>At Will<\/strong>&#8221;\u00a0&#8211; Helpers can see Unassigned shifts on the Tradeboard and immediately pick them up if they are under the maximum hours per week that you have set for them. Note: If picking up an unassigned shift would put the helper over their maximum hours per week, it is sent to the coordinator for approval. In this case, the shift remains on the Tradeboard (showing that there is a request) and another helper (not over their\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-emp-view-edit\/h-edit-emp-det\/\">maximum hours per week<\/a>) can take the shift and it is immediately assigned to them and removed from the Tradeboard.<\/p>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">helper choose shifts,\u00a0helpers can sign up themselves for open work shifts, let helpers choose,\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Publish an &#8220;Open&#8221; Schedule &#8211; Allow helpers to Pick Up Unassigned Shifts Online You can publish a schedule with some or all of your shifts&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/guide\/h-publish-open\/\">More<span class=\"screen-reader-text\">Publish Open Schedule<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/457"}],"collection":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/comments?post=457"}],"version-history":[{"count":5,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/457\/revisions"}],"predecessor-version":[{"id":5304,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/457\/revisions\/5304"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/media?parent=457"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}