{"id":184,"date":"2018-05-01T20:35:33","date_gmt":"2018-05-01T20:35:33","guid":{"rendered":"https:\/\/when2work.com\/help\/guide\/?page_id=184"},"modified":"2020-09-17T15:31:06","modified_gmt":"2020-09-17T15:31:06","slug":"h-publishing","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/guide\/h-sub-auto-sched-week\/h-publishing\/","title":{"rendered":"PUBLISH Your Schedule"},"content":{"rendered":"<div class=\"inforight\">\n<h3 style=\"text-align: center;\"><b>Don&#8217;t see the<\/b><br \/>\n<b>Publish button?<\/b><\/h3>\n<hr \/>\n<ul>\n<li><span style=\"font-size: 10pt;\">Make sure you are viewing an UNpublished Weekly schedule view<\/span><\/li>\n<li><span style=\"font-size: 10pt;\">Some multi-week schedule views do not have a Publish button.<\/span><\/li>\n<li><span style=\"font-size: 10pt;\">Your <a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-settings\/h-main-mgr\/\">main coordinator<\/a> may not have set your permissions to allow you to publish.<\/span><\/li>\n<\/ul>\n<\/div>\n<p>When you Publish a schedule, your helpers will then be able to see that week when they sign into their\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-let-emps-signin\/h-send-emp-inst\/\">individual helper accounts<\/a>. Helpers can also\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-email-notific\/h-email-notifcations\/\">choose to receive their published schedules via email<\/a>.<\/p>\n<p>Helpers will see a &#8220;New Schedule&#8221; alert on their helper home page.<\/p>\n<p>Coordinators will see status icons on the\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-view-edit-sched\/h-tracking\/\">By Helper<\/a>\u00a0schedule view:<\/p>\n<p><img loading=\"lazy\" class=\"noborder alignleft wp-image-1577 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/icon_schviewed.gif\" alt=\"icone emp viewed most up to date schedule online\" width=\"27\" height=\"13\" \/>Helper has viewed that week&#8217;s schedule online<\/p>\n<p><img loading=\"lazy\" class=\"noborder alignleft wp-image-1578 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/icon_schemailed.gif\" alt=\"icon schedule has been emailed\" width=\"27\" height=\"13\" \/>Helper was emailed their latest schedule for that week<\/p>\n<p><img loading=\"lazy\" class=\"noborder alignleft wp-image-1579 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/icon_schconfirmed.gif\" alt=\"icon confirmed receipt of their schedule\" width=\"27\" height=\"13\" \/>Helper has clicked the email link to confirm receipt\u00a0of their latest updated emailed schedule.<\/p>\n<p><strong>Note: You can <a href=\"https:\/\/when2work.com\/help\/guide\/publish-part-of-schedule\/\">publish certain positions or position groups (locations) separately<\/a><\/strong>,\u00a0<\/p>\n<h3>Before publishing you may want to:<\/h3>\n<ul>\n<li>Check the\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-sched-view-layouts\/h-stats-view\/\">Statistics view<\/a>\u00a0for details and totals on your shifts<\/li>\n<li>Use the\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-auto-sched-week\/h-analyze\/\">ANALYZE shifts<\/a>\u00a0function to check for any conflicts against the current helper work time preferences and constraints. Conflicts could occur if an helper has changed their work time preferences since you AutoFilled or created the schedule.<\/li>\n<\/ul>\n<p><strong>Note:<\/strong>\u00a0Publishing sends notifications to all helpers if you have\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-email-notific\/h-email-notifcations\/\">entered their email<\/a>\u00a0and that notification option has been chosen. Helpers can click a link in the email to verify receipt of the schedule\u00a0<img loading=\"lazy\" class=\"noborder alignnone wp-image-1579 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/icon_schconfirmed.gif\" alt=\"icon confirmed receipt of their schedule\" width=\"27\" height=\"13\" \/> \u00a0(You can turn off these notifications\u00a0on your\u00a0<strong><a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-settings\/h-co-settings\/\">SETTINGS<\/a>\u00a0<\/strong>page). You also can send\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-let-emps-signin\/h-send-emp-inst\/\">sign in instructions<\/a>\u00a0to your helpers before publishing the first time that includes\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-let-emps-signin\/h-each-emp-id\/\">their username and password<\/a>.<\/p>\n<h3>To Publish:<\/h3>\n<p>From any Unpublished weekly Schedule View:<\/p>\n<ul>\n<li><a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-firstsched\/h-navigate\/\"><strong>Navigate<\/strong><\/a>\u00a0to the week you want to Publish, (or the first week in a series of weeks you want to Publish)<\/li>\n<li>Click\u00a0<strong>Publish<\/strong>\u00a0to open the Publish Schedule window (which will display how your <strong>SETTINGS<\/strong> option is currently set &#8211; notifications On or Off)<\/li>\n<li>To Publish more than one week, change the radio button to choose the week you want to publish through\n<ul>\n<li>Click the\u00a0<strong>Publish<\/strong>\u00a0button<br \/>\n<a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubweekh-1.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-4495\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubweekh-1.png\" alt=\"\" width=\"700\" height=\"352\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubweekh-1.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubweekh-1-300x151.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/li>\n<\/ul>\n<\/li>\n<li>After publishing, the title at the top of the screen will show &#8220;Published Schedule&#8221; and the\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-troubleshoot\/h-buttons-missing\/\">buttons will change<\/a>.<\/li>\n<li>Some functions, such as\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-importing-schedules\/h-importing\/\">Import<\/a>,\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-auto-sched-week\/h-auto-assign\/\">AutoFill<\/a>\u00a0and\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-view-edit-sched\/h-clearing-deleting\/\">Clear<\/a>, are not available after a schedule is published.\u00a0<\/li>\n<li>A WhenToHelp email is sent to helpers (who have\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-email-notific\/h-email-notifcations\/\">set up their notifications<\/a>) informing them that there is a new schedule.\u00a0<br \/>\n<a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubtopschedh.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-4496\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubtopschedh.png\" alt=\"\" width=\"700\" height=\"211\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubtopschedh.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspubtopschedh-300x90.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/li>\n<li><a href=\"https:\/\/when2work.com\/help\/guide\/h-let-emps-signin\/h-each-emp-id\/\">Helpers can then sign in<\/a>\u00a0and see their schedule using their own username\/password.<\/li>\n<\/ul>\n<p>Any helper with an email entered and has chosen that notification option, will also receive an email that includes their schedule, any schedule notes, and a list of any open shifts they can work.\u00a0<\/p>\n<p>You can\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-view-edit-sched\/h-tracking\/\">track<\/a>\u00a0which helpers have <img loading=\"lazy\" class=\"noborder alignnone wp-image-1577 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/icon_schviewed.gif\" alt=\"icone emp viewed most up to date schedule online\" width=\"27\" height=\"13\" \/>\u00a0 viewed the schedule, <img loading=\"lazy\" class=\"noborder alignnone wp-image-1578 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/icon_schemailed.gif\" alt=\"icon schedule has been emailed\" width=\"27\" height=\"13\" \/>\u00a0 been\u00a0sent an email, or <img loading=\"lazy\" class=\"noborder alignnone wp-image-1579 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/icon_schconfirmed.gif\" alt=\"icon confirmed receipt of their schedule\" width=\"27\" height=\"13\" \/>\u00a0 verified receipt of the email on the\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-sched-view-layouts\/h-stats-view\/\">Statistics<\/a>\u00a0or\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-view-edit-sched\/h-by-emp-drag-drop\/\">By Helper<\/a>\u00a0Schedule View.<\/p>\n<p>You also will see the &#8220;On Tradeboard&#8221; icon\u00a0\u00a0<img loading=\"lazy\" class=\"noborder alignnone wp-image-1655 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/pdaicontradestrans2.png\" alt=\"on tradeboard icon\" width=\"18\" height=\"18\" \/> \u00a0and the &#8220;Trade Pending Approval&#8221; icon\u00a0\u00a0<img loading=\"lazy\" class=\"noborder alignnone wp-image-1656 size-full\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2018\/06\/pdaicontradespend.png\" alt=\"pending trade approval icon\" width=\"18\" height=\"18\" \/> \u00a0on this view next to any shift on the Tradeboard or awaiting approval.<\/p>\n<p>&nbsp;<\/p>\n<p><span class=\"extrawords\">post a schedule, posting, make public, let helpers see view schedule.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Don&#8217;t see the Publish button? Make sure you are viewing an UNpublished Weekly schedule view Some multi-week schedule views do not have a Publish button.&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/guide\/h-sub-auto-sched-week\/h-publishing\/\">More<span class=\"screen-reader-text\">PUBLISH Your Schedule<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":164,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/184"}],"collection":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/comments?post=184"}],"version-history":[{"count":3,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/184\/revisions"}],"predecessor-version":[{"id":4497,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/184\/revisions\/4497"}],"up":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/164"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/media?parent=184"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}