{"id":1085,"date":"2018-05-06T23:42:19","date_gmt":"2018-05-06T23:42:19","guid":{"rendered":"https:\/\/when2work.com\/help\/guide\/?page_id=1085"},"modified":"2020-09-25T23:09:22","modified_gmt":"2020-09-25T23:09:22","slug":"h-edit-mgr","status":"publish","type":"page","link":"https:\/\/when2work.com\/help\/guide\/h-edit-mgr\/","title":{"rendered":"&#8211; Edit &amp; Set Coordinator Permissions"},"content":{"rendered":"<h3>Edit a Scheduling Coordinator (&amp; Set Their Permissions)<\/h3>\n<p><span class=\"red\">ONLY THE\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-settings\/h-main-mgr\/\"><strong>MAIN COORDINATOR<\/strong><\/a>\u00a0ON EACH ACCOUNT CAN ADD &amp; SET PERMISSIONS FOR COORDINATORS &#8211; and MAIN COORDINATORS CAN EDIT SIGN IN INFORMATION FOR ALL OTHER COORDINATORS.<\/span>\u00a0<\/p>\n<p>Each WhenToHelp account has one\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-settings\/h-main-mgr\/\">Main Coordinator<\/a>\u00a0(the coordinator who created and is in charge of the account) and can\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-settings\/h-add-mgr\/\">add any number of additional coordinators<\/a>\u00a0who can be limited in what they can see and do when they sign in. The main coordinator will find\u00a0<strong>Add\/Edit Coordinators<\/strong>\u00a0under\u00a0<strong>SETTINGS<\/strong>\u00a0in the top menu.<\/p>\n<p>Each coordinator has a unique coordinator username and password <a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-settings\/h-mgr-emps\/\">(IN ADDITION TO any username &amp; password they may have to sign in as a helper<\/a>) and can perform only the functions the Main Coordinator allows.\u00a0<\/p>\n<h3>To Edit Coordinator Permissions or Information or to Send Sign In Instructions<\/h3>\n<p>From any page:<\/p>\n<ul>\n<li>In the top menu, hover over\u00a0<strong>SETTINGS<\/strong>\u00a0and choose\u00a0<strong>Add\/Edit Coordinators<\/strong><\/li>\n<li>Click the coordinator name (their permissions will appear below)<\/li>\n<li>Change the information and\/or click the\u00a0<strong>Email<\/strong>\u00a0or\u00a0<strong>Reset &amp; Print\u00a0<\/strong><\/li>\n<li>To set up an Email or Notification options, click the &#8220;<strong>Edit Emails &amp; Notices<\/strong>&#8221;\u00a0link\u00a0<\/li>\n<li>Click the\u00a0<strong>Save<\/strong>\u00a0button if permissions were changed\u00a0<\/li>\n<\/ul>\n<p><a href=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspermeditcoor.png\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-5268\" src=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspermeditcoor.png\" alt=\"\" width=\"700\" height=\"699\" srcset=\"https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspermeditcoor.png 700w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspermeditcoor-300x300.png 300w, https:\/\/when2work.com\/help\/guide\/wp-content\/uploads\/sites\/5\/2020\/09\/sspermeditcoor-150x150.png 150w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<h2>Coordinators can be given permission to:<\/h2>\n<ul>\n<li>Add Shifts\u00a0<\/li>\n<li>Import Shifts\u00a0<\/li>\n<li>AutoFill Shifts\u00a0<\/li>\n<li>Clear\/Unassign or Erase Schedules\u00a0<\/li>\n<li>Edit Shifts &amp; Notes\u00a0<\/li>\n<li>Save\/Name Schedules\u00a0<\/li>\n<li>Publish Entire Schedules (since all positions are published at once, only one other coordinator should likely have permission to publish)<\/li>\n<li>Unpublish Entire Schedules (since all positions are unpublished at once, only one other coordinator should likely have permission to unpublish)<\/li>\n<li>Add\/Edit\/Delete Categories\u00a0<\/li>\n<li>Add New Helpers<\/li>\n<li>Edit\/Delete Helpers\u00a0<\/li>\n<li>Add\/Edit\/Delete Positions<\/li>\n<li>Approve\/Deny Trades\u00a0<\/li>\n<li>Approve\/Deny Time Off Requests\u00a0<\/li>\n<li>Change Organization Settings\u00a0<\/li>\n<li>Can be notified of other coordinator&#8217;s actions (this setting allows the coordinator to see and set the notification options to be notified when other coordinators perform certain functions, see\u00a0<a href=\"https:\/\/when2work.com\/help\/guide\/h-sub-email-notific\/h-email-notifcations\/\">Notifications<\/a>)<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Edit a Scheduling Coordinator (&amp; Set Their Permissions) ONLY THE\u00a0MAIN COORDINATOR\u00a0ON EACH ACCOUNT CAN ADD &amp; SET PERMISSIONS FOR COORDINATORS &#8211; and MAIN COORDINATORS CAN&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/when2work.com\/help\/guide\/h-edit-mgr\/\">More<span class=\"screen-reader-text\">&#8211; Edit &amp; Set Coordinator Permissions<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/1085"}],"collection":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/comments?post=1085"}],"version-history":[{"count":5,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/1085\/revisions"}],"predecessor-version":[{"id":5300,"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/pages\/1085\/revisions\/5300"}],"wp:attachment":[{"href":"https:\/\/when2work.com\/help\/guide\/wp-json\/wp\/v2\/media?parent=1085"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}