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Publish Your Schedule
Once your schedule is finished and you want to make it visible to your employees when they log in you can click to Publish it. Publishing affects shifts for ALL POSITIONS.
When you Publish a schedule, your Employees will
then be able to see that week when they sign into their
individual
employee accounts. Employees can also
choose to receive their
published schedules via
email. Managers will see status icons on the "By Employee" schedule view:
If you would like to Publish more than one week at a time you can navigate to the first week and then click Publish - this will display all future weeks with shifts and you can choose how many weeks to Publish at that time. Note: If you need to publish certain positions or position groups (locations) separately you can set up separate WhenToWork accounts (assuming you do not have any employees that work at multiple locations). These accounts can be linked for billing purposes. Since all positions must be ready before Publishing we recommend only one manager have permisison to Publish. Before publishing you may want to:
Note: Publishing sends notifications
to any scheduled Employee if you have entered their e-mail and that notification
option has been chosen. When the
Employee receives the email they can click a link in
the e-mail to verify receipt of the schedule
To Publish:
From any Unpublished weekly Schedule View:
Any Employees with e-mails entered who have chosen that notification option will also receive their schedule with
schedule notes by e-mail.
You can track which Employees have
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