IF ANY EMPLOYEE WORKS AT MORE THAN ONE LOCATION OR DEPARTMENT
your locations should
all be included in one WhenToWork account. This way
employees will never be double-booked across locations.
Locations or
departments are added into an account by making location-specific Positions
and then you can Group the Positions for
quick viewing of each location.
Ex. Create Position names like: Cashier - Dept A, Cashier - Dept
B, or Dept A Sales, Dept B Sales
You then have the flexibility of viewing any combination of these Positions (all workers at one store or all Cashiers across all locations etc.)
Optional - You also can set each employee's
Position Preferences to indicate what Locations
you prefer they work
or allow employees to choose their preferred positions.
Note: When locations are included in one account they must be Published at the
same time. Publishing affects all positions and locations. To Publish
locations separately use separate WhenToWork accounts if appropriate (see below). Also if you
put all locations in one account we currently do not have a way to restrict
managers to only edit or view certain positions or employees.
We do not normally recommend having more that 200 employees in one account as it may make some of the displays hard to read. Please contact us for more information if you plan to have more than 200 employees in one account.
IF NO EMPLOYEE WORKS AT MORE THAN ONE LOCATION OR DEPARTMENT
and the department/locations are handled separately you can create a
linked WhenToWork accounts (linked only for billing purposes
so you make one payment for your combined total of employees across accounts). This allows you to create and publish totally separate schedules at different times.
Click here for instructions on how to link
accounts.
You also may request an "Administrative Account" so that you can view and run
reports across multiple linked accounts. There is no extra charge for this added
service.
