Employees Signing In - - - - - - - - - -
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Should I Let Employees Sign In to See Their Schedules?
YES! There is no down side or extra cost for
allowing employees to sign into their account and use WhenToWork.
When you add an employee at WhenToWork we automatically create an Employee Account for them with a unique
temporary ID and password. This allows each Employee to sign in at WhenToWork.com to see their schedule, request time off and
any other functions that you allow them to
perform.
If you enter an e-mail address for an Employee
they can retrieve their ID and Password at any time using the "Need your ID or
Password?" link on the WhenToWork Sign-In page.
Allowing your Employees to sign in to see their schedule can be a great benefit both to them and to you the manager.
It is easy to notify all your Employees about their
sign-in instructions.
There is no extra cost to give your employees access to WhenToWork. It can save you time and improve
communication. Employees can also enter their own emai/text message addresses
and notification choices, time off requests, work time preferences,
trade shifts and many do many other things if you allow them (these
options are controlled on the manager
SETTINGS>Employee Permissions page). When employees sign in they are always seeing the most up-to-date schedule. All that is needed for an employee to sign in and use WhenToWork is a computer with an Internet
connection
and a recommended browser. We highly recommend allowing your employees to sign in to WhenToWork.
Click here
to sign in live to a sample company and explore the Employee Interface.
Click here to view the Employee topic-based
help.
When Employees sign in they can:
View Published schedules and schedule notes
Download VCAL VCS file of their schedule to use in Outlook on their computer
or PDA
See any Employee Notice you have posted on the Employee home page
View your company Bulletin Board
Make changes to their contact information
Set up what events trigger an email or text message notification
Change their ID and Password
View staff list (SETTINGS options control what information they see)
Set whether other employees can view their phone number and e-mail
Message the managers and other Employees
On your SETTINGS>Employee Permissions page you also can allow them to:
Request Time Off (with or without manager approval)
View Everyone's Schedule (Daily, Weekly & Monthly, Charts)
Set the times they prefer and dislike working (which you can choose to
ignore)
Set their own Cannot Work hours
See Who's On Now & Later
Set whether they like or dislike working each Position (or Location)
Add entries to the company Bulletin Board
View the Tradeboard
Trade shifts with other Employees ("at will" or with "manager
approval")
Drop a shift if another Employee agrees to pick it up ("at will" or with
"manager approval")
Set their own shifts to be unassigned (take themselves off shifts)
See Unassigned shifts on Everyone's Schedule
Pick up Unassigned Shifts ("at will" or with "manager approval")
See when and where other Employees will be on a certain day
See other Employees' availability and work time preferences for their shifts
Related Topics:
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WhenToWork.com Online Scheduling
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