Employees Signing In - - - - - - - - - - - - - - - - - - - - - - - - -

Should I Let Employees Sign In to See Their Schedules? 

YES! There is no down side or extra cost for allowing employees to sign into their account and use WhenToWork.
 

When you add an employee at WhenToWork we automatically create an Employee Account for them with a unique temporary ID and password. This allows each Employee to sign in at WhenToWork.com to see their schedule, request time off and any other functions that you allow them to perform. 

If you enter an e-mail address for an Employee they can retrieve their ID and Password at any time using the "Need your ID or Password?" link on the WhenToWork Sign-In page.

Allowing your Employees to sign in to see their schedule can be a great benefit both to them and to you the manager. It is easy to notify all your Employees about their sign-in instructions. There is no extra cost to give your employees access to WhenToWork. It can save you time and improve communication. Employees can also enter their own emai/text message addresses and notification choices, time off requests, work time preferences, trade shifts and do many other things if you allow them (these options are controlled on the manager SETTINGS>Employee Permissions page). When employees sign in they are always seeing the most up-to-date schedule. All that is needed for an employee to sign in and use WhenToWork is an Internet connection and a recommended browser. We highly recommend allowing your employees to sign in to WhenToWork. 

Click here to sign in live to a sample company and explore the Employee Interface.
Click here to view the Employee topic-based help.
 

When Employees sign in they can: 
  • View Published schedules and schedule notes 
  • Download VCAL VCS file of their schedule to use in Outlook on their computer or PDA
  • See any Employee Notice you have posted on the Employee home page
  • View your company Bulletin Board
  • Make changes to their contact information
  • Set up what events trigger an email or text message notification
  • Change their ID and Password
  • View staff list (SETTINGS options control what information they see)
  • Set whether other employees can view their phone number and e-mail
  • Message the managers and other Employees
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    On your SETTINGS>Employee Permissions page you also can allow them to: 
  • Request Time Off (with or without manager approval)
  • View Everyone's Schedule (Daily, Weekly & Monthly, Charts)
  • Set the times they prefer and dislike working (which you can choose to ignore)
  • Set their own Cannot Work hours
  • See Who's On Now & Later
  • Set whether they like or dislike working each Position (or Location) 
  • Add entries to the company Bulletin Board
  • View the Tradeboard 
  • Trade shifts with other Employees ("at will" or with "manager approval")
  • Drop a shift if another Employee agrees to pick it up ("at will" or with "manager approval")
  • Set their own shifts to be unassigned (take themselves off shifts)
  • See Unassigned shifts on Everyone's Schedule
  • Pick up Unassigned Shifts ("at will" or with "manager approval")
  • See when and where other Employees will be on a certain day
  • See other Employees' availability and work time preferences for their shifts 
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    Related Topics: 
  • Each Employee has a Sign-In ID 
  • Sending Employees Sign In Instructions 
  • Controlling what Employees View/Do 
  • Enter E-Mails for Automatic Forwarding 
  • List of Employees 
  • Viewing Employee Details 
  • Editing Employee Details 
  • Finding an Employee's ID & Password 
    • WhenToWork.com Online Scheduling