How AutoFill Works

Don't see the AutoFill button on your UnPublished schedules?
-Some multi-week schedule views do not have an AutoFill button.
-Your main manager may not have set your permissions to allow you to AutoFill.

WhenToWork's AutoFill feature was developed by a team of math Ph.D.'s and is the most advanced scheduling engine in the industry. Not only can the work assignments be made automatically - ensuring that no Employee is assigned during their granted time off, cannot work hours, or in violation of the maximums set, but it can also use employee "prefer and dislike times" and "position preferences" (skills) to optimize each weekly schedule so that it is the best possible schedule for all Employees. And all of this is done in a matter of seconds with one click! You can AutoFill based on Equal Priorities (regular AutoFill), Seniority (hire date) or Priority Group

In the top menu click EMPLOYEES to go to the List Employees page

If the columns for Maximum Hour/Shifts are not showing in the grid click the "Select Columns to View" link in the upper left and check off those columns so they appear in the grid

Click in the grid cells to make changes to the maximums and then when done click the Save Changes button.

Using Equal Priorities (Default) - this is the option used by most companies - all employees are treated the same. AutoFill will assess the best schedule with everyone in mind - trying to distribute the shifts as evenly as possible within each Employee's maximum hours/shifts/days and based on their work time preferences..

By Priority Group - takes Employees in group one - gives all of them their best possible schedule based on their work time preferences (up to their maximum hours per week) and then takes the next group and fills in with them with their best possible schedule up to their maximums etc.

By Seniority (Hire Date) - takes the most senior Employee (with oldest hire date) and gives them their most preferred schedule then takes the next senior Employee and fills in with their best schedule etc.

You also have the option to "Ignore employee prefer and dislike hours" when you AutoFill. When this is checked AutoFill does not consider any employee "prefer" and "dislike" time preferences that have been entered for Employees.

You can AutoFill, then Clear the assignments and AutoFill again to try out the different options.

AutoFill is designed to have a randomizing effect so that if you were to repeat AutoFill for the same schedule you may get slightly different results. (If any Employee has work time preferences entered, then AutoFill will not be as random as it will repeatedly accommodate those preferences)

You can see statistics comparing your shift assignments to Employee preferences and constraints by going to the Sortable List view and clicking the Analyze button.

AutoFill is only available on UNPublished schedule weeks.

Some users with very few shifts may be offered the option to AutoFill multiple weeks. If you see more than one week listed when you click AutoFill you can choose how many weeks to AutoFill at that time.