Control What Employees can View & Do

Control what Employees can View & Do

The SETTINGS>Global Employee Permissions page controls what Employees can see and do at WhenToWork when they sign into their individual Employee account.

When Employees sign in they see a different interface and can only view Published schedules. To see an example of the Employee view you can log in live to see a sample Employee account (http://WhenToWork.com/testdrive.htm) which has most Employee permissions features turned on.

After publishing your first schedule you also can sign in as an Employee in your account (in "read only" mode) to see exactly what your employees will see when they sign in.

Standard things employees can do when they sign in:

View published schedules, schedule notes, and Export to Google Calendar which can also be used with Outlook on their computer or mobile device.

Make changes to their own contact information

Set up their email and text message addresses, which events trigger notifications to them and which if any address can be used as a "reply to" address when messages are forwarded to managers or other employees

Change their ID and Password

Set whether other employees can view their phone number and e-mail

View the Manager Notice to Employees on the Employee Home Page

View your Company Bulletin Board

Message managers and other Employees

If you allow them Employees also can:

Set their own prefer and dislike work time preferences

Set their own CANNOT WORK time preferences

Set whether they prefer or dislike working each Position (Job or Location)

Request Time Off

See shift colors that manager uses

See Categories in the shifts, if any have been used

See the Employee comments entered by manager

View Everyone's Schedule - daily, weekly, chart, in-out & monthly views (they will see the same layout that is used in your corresponding account main manager view using the Change Layout links)

See unassigned shifts on Everyone's Schedule

View a staff list - (manager controls what displays)

See other employees' availability and work time preferences for their shift times

View the Tradeboard

Trade shifts with other employees ("at will" or with "manager approval")

Drop shifts (if another employee agrees to pick up) ("at will" or "with manager approval")

Unassign themselves from shifts (dropping a shift)

Pick up unassigned (open) shifts on the Tradeboard ("at will" or "with manager approval")

See when and where other employees will be working on any day in a published week

Use your SETTINGS>Global Employee Permissions page to set what Employees are allowed to see and do when they sign in.

Controlling the employee display of Everyone's Schedule

If you allow employees to see Everyone's Schedule you also can control how each of those views appear using the "Change Layout" link on the account main manager corresponding Schedule View, i.e. Employees will see the same layout that the main manager sees.

If you upload a company logo from your SETTINGS>Info page the employees will see your company logo on all of their pages and printouts.