There are many ways you can communicate with your Employees and managers using WhenToWork.
Email Sign in Instructions to Employees
You can email or print sign in instructions that include the user's unique ID and
Email Sign in Instructions to Managers
You can email or print sign in instructions that include the Manager's unique ID and
Automatic Email & Text
Message (Cell Phone) Notifications
Each Employee and Manager can sign in and add their email or text message
addresses and set which notifications they want to receive at each address. Ex.
when a shift they can pick up becomes available etc. More>
Send a Message
Each user can compose, send, and receive messages through the Messaging section
and they can also forward messages to their email address. More>
Send Schedules When You Publish
Employees can choose to be sent their schedule and a list of open shifts on the
tradeboard when you publish a schedule week
or change one of their shifts.
Send Schedule Reminders
Sometimes you may want to send a message to all Employees working this weekend,
or just remind workers of their shifts tomorrow etc.
Automatically Email Employees When Shifts
Employees can automatically be emailed or sent a text when a shift they can work opens up.
Send Urgent Text Message Alert
You can send a short text message to cell phones of all Employees and Managers
signed up to receive them.
Post Notice on Employee Homepage
You can post a notice on the homepage for all Employee's and Manager's to see and you can also include links to web sites or online
Post Entry to Bulletin Board
You can post a bulletin to your Company Bulletin Board for Employees and Managers,
and also give employees permission to post bulletins.
You can print schedules using any of our 12 different configurable, printer-friendly views, or print an individual
Employee's schedule, or
a filtered schedule.
Include Notation with a Shift
Each shift can include special instructions or information you want the Employee
to know about that shift.
Include Notation for a Schedule Week
You can add schedule notes for each week - either private notes for managers or public notes that employees see when they log in and those notes
are also included when Employees receive their schedules via email. More>
Share a Google Calendar
You can share a Google Calendar that includes all or some of your positions.
This can be helpful when you want to communicate schedules to third parties
without a login. More>