How to Get Access
  • Your ID & Password
  • First-Time-Through Wizard
  • Regularly Signing In
  • Use WhenToWork to....
  • See What's New
  • View Notices from your Manager
  • Check Your Schedule
  • Export to Google Calendar
  • Sync your Schedule with Outlook
  • Download Shifts to Outlook Manually
  • View shifts on iPhone Calendar
  • Mobile Version tips
  • View the Bulletin Board
  • Change Your Info
  • Email & Text Message Notifications
  • Use OpenID For Access
  • Send & Receive Messages
  • Mobile Version
  • If allowed, you also can...
  • View Everyone's Schedule
  • See Other Employees' Availability
  • Set Your Prefer / Dislike Work Times
  • Ask for Time Off on a Specific Day
  • Cancel a Pending Time Off
  • View Staff List
  • Set Preferred Positions or Locations
  • Set Your Own Cannot Work Times
  • View Another Person's Schedule
  • Add Bulletins to the Bulletin Board
  • Trade & Pick Up Shifts
  • Add Your Own Shifts
  • Edit Your Own Shifts
  • Cancel a Pending Trade
  • Frequently Asked Questions
  • I have a shift I want to get rid of...
  • I changed my mind and want to cancel a shift pickup or request...
  • How do I change my ID and/or password?
  • Why can't I pick up an unassigned shift?
  • Why don't I get my messages by e-mail?
  • When I click links nothing happens!
  • My window turns blue & does not close
  • Signing in Using a Smart Phone
  • Latest w2w Features
  • WhenToWork Mobile Version for Employees

    To run like an APP on your phone
    Use our mobile version with your phone browser at: and sign in.

    Tips for iPhone/iPad use:

    Adding an Icon to your Home Screen:

    • Open your browser and go to
    • Click the Favorites (+) button at the bottom of Safari
    • Click "Add to Home Screen"
    • You can type a new display name or leave as defaulted
    • Click the "Add" button

    Tips for Android use:

    Adding an Icon to your Home Page:

    • In your browser add a bookmark for that page
    • long press and choose "add shortcut to Home"

    Or download our Android App from the Google Play Store

    Tips for  Windows/Blackberry use:

    This mobile version has been tested on Blackberry Tour and we have reports it is working well on the Curve. If you are having trouble be sure you are using the latest OS and you can try downloading and accessing via Opera MOBILE browser:

    • In your default browser go to
    • See if your model phone allows download of Opera MOBILE
    • Click to download and install on your phone


 Online Scheduling